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Welcome to the Ruanlanihorne Parish Council News Page
Tregony Ruanlanihorne Veryan Philleigh Gerrans St Just
Chairman: Mr T S Paull – Treharel, Ruan High Lanes, Truro, TR2 5LF - 01872 501426. Clerk: Anne Mihalop – Trelonk Farm, Ruan High Lanes, Truro, Cornwall, TR2 5PA - 01872 501147. Email: ruan-clerk@live.co.uk
Below are the outcomes of this month's meeting and next month's agenda.
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NOTICE OF THE MEETING OF THE PARISH COUNCIL
18 April 2012 To All Members of the Parish Council:
I hereby give you notice that the meeting of the Parish Council of Ruan Lanihorne will be held in The Reading Room, Ruan Lanihorne on Wednesday, 18 April 2012, commencing at 7.30pm.
All councillors are hereby summoned to attend for the purpose of considering and resolving the business to be transacted as set out hereunder.
Open Forum - for members of the Parish to make representation to the Parish Council
AGENDA
1. APOLOGIES
2. DECLARATION OF INTEREST
3. MINUTES OF THE LAST MEETING (22 March 2012)
4. MATTERS ARISING FROM THE MINUTES (not on the agenda and for report)
5. CORRESPONDENCE (for information only see overleaf)
6. READING ROOM REPORT
7. FINANCE (accounts update of Parish Council & Reading Room Committee)
8. PLANNING
9. HIGHWAYS & FOOTPATHS
10. HEALTH, SAFETY & ENVIRONMENTAL ISSUES
11. REPORTS FORM MEETINGS ATTENDED BY COUNCILLORS
12. ANNUAL AUDIT & RETURN
13. POTENTIAL FOR A REPLACEMENT PLAQUE FOR THE QUAY
14. LITTER
15. POTENTIAL FOR A BOOK SWAP SHOP IN TREWORGA TELEPHONE BOX
16. DIAMOND JUBILEE
17. FUTURE AGENDA ITEMS
Residents of the Parish are invited to attend and listen to proceedings.
CLERK, RUAN LANIHORNE PARISH COUNCIL
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MINUTES OF MEETING: THURSDAY 23 FEBRUARY, 7.15pm, THE READING ROOM, RUAN LANIHORNE
PRESENT
Councillors (Cllrs): Paull (Chairman), Conbeer, Giles, Farr, Larter, Wasley and Watson.
OPEN FORUM
There were no items raised in the open forum.
1. APOLOGIES
Cllr Julian German, Cornwall Council.
2. DECLARATIONS OF INTEREST
None.
3. MINUTES OF THE LAST MEETING
The minutes of the meetings held on Thursday 26/01/2012 had been previously distributed to the Parish Council (PC) and posted on the Parish noticeboards. The minutes were accepted as true records of the meeting.
4. MATTERS ARISING FROM THE MINUTES (not on the agenda & for report)
Cllr Larter had a meeting with Mr Patrick Rigley, the Reading Room Committee (RRC) Chairman, to discuss the relationship between the PC and RRC. The outcome was the continuation of a good on-going working relationship between both parties.
All other matters arising from the meeting of the 26/01/2012 were addressed in the following items.
5. CORRESPONDENCE – All other dealt with in other items.
PC email correspondence received and processed by the Clerk is increasing. It was resolved by Cllrs that the Clerk may reduce reported correspondence to: meeting dates, training opportunities and items specifically relating to the Parish.
‘Friends of Pendower Beach’ have requested the contact details of Cllrs. It was resolved that this would not be appropriate.
From 01/03/2012, Cllr Julian German will become portfolio holder for Localism, Sustainability and Devolution; Cllr Steve Double becoming portfolio holder for Environment, Heritage and Waste Management.
The Town and Parish Council Cornwall Conversations events will be held at: Launceston, 05/03/2012; Newquay, 08/03/2012; Helston, 26/03/2012; Saltash, 29/03/2012.
Shelter and Cruse Bereavement Care charities requested donations from the PC. It was resolved by Cllrs that the PC cannot donate precept money to charities not specifically related to the Parish.
The Clerk will arrange for meeting minutes to be posted online on the Cornwall Council and the Roseland Online websites.
6. 6. READING ROOM (RR) REPORT
The new section of RR floor has been laid. The kitchen in the RR needs to be reattached, the walls painted and the floor sanded, with the work continuing the weekend of 03/03/2012. Cllrs were unanimous in their gratitude to the RRC for their hard work.
It was resolved by Cllrs that the PC wishes to receive a copy of the most recent RRC meeting minutes prior to the commencing PC meetings so the PC can be better informed and more help to the RRC.
It was resolved by Cllrs that the RRC will be required to directly pay for the water, electricity, business rates and fire extinguisher bills, with the bills being forwarded to the RRC Treasurer by the PC Clerk, rather than the current system of reimbursing the PC.
7. PLANNING
PA11/05772 for The Old Coal Yard Ruan Lanihorne Cornwall has been approved by Cornwall Council (change of use of nine holiday units to nine permanent residential units). The Clerk will provide the Notice of Conditions in the next PC meeting.
Cllr Giles reported back to the PC following his study of the Planning Future Cornwall documents (Part of the ‘Core Strategy’ consultation process) provided to the PC for review. The documents are based on large-scale developments for housing and renewable energy projects and they show significant areas of potential development around Truro, but no development in Ruan Lanihorne Parish. The documents contain questionnaires for the PC to answer; however Cllrs agreed there is little information on the environmental/social impacts of the potential development schemes to enable Cllrs to give educated responses, and no information on how the answers given may impact on the Parish. It was therefore resolved that the Clerk will write to Cornwall Council for guidance and to request whether a broad response from the PC could be considered.
The Clerk provided Cllrs with the Cornwall Rural Council Core Strategy questionnaire which was completed.
8. FINANCE
PC Accounts Status: balance b/f: £3,374.20; balance reconciled = £2,482.43 (-£891.77 for Build Supplies Ltd)
RRCAccount Status: balance b/f: £974.78; balance reconciled = £961.69 (SWW Bill).
Payments from PC (cheques): EDF Energy Bill: £38 (RR); Clerk Wages for 7 weeks: £193.85; Maen Karne for RR Repairs £148.26.
Income into PC: RRC invoiced for RR South West Water Bill (awaiting payment): £13.09.
Review of Accounting System undertaken by Clerk and new Cash Book Spreadsheet produced.
Internet Banking form received from HSBC.
It was proposed and seconded by Cllr Larter and Cllr Paull, respectively that the Clerk may be paid by standing order; however the Cornwall Association of Local Councils (CALC) will be contacted to insure this is permissible.
9. HIGHWAYS & FOOTPATHS
The Treworga, Ruan High Lanes and Gonitor stretches of road have been inspected by Cornwall Highways and are approved for resurfacing in the new financial year. Cornwall Highways were also contacted regarding the potholes at the stretch of road at Lower Treviles. Cllrs requested Cornwall Highways are also contacted regarding the road at the bottom of Dawes Hill.
10. HEALTH, SAFETY & ENVIRONMENTAL ISSUES
None.
11. REPORTS FORM MEETINGS ATTENDED BY COUNCILLORS
Cllr Giles attended the Truro & Roseland Community Network Panel Meeting (21/02/2012). The main outcomes were the appointment of a Chair and Vice Chair; Feock Parish will be conducting public meetings for the development of a Neighbourhood Development Plan in response to the Core Strategy consultation. A Neighbourhood Development Plan is not considered appropriate for Ruan Lanihorne as there are no plans for Large Permissible Developments in the Parish.
12. DIAMOND JUBILEE
Cllr Farr investigated the purchase of Jubilee mugs for gifts to the children (under 16) of the Parish and for purchase by other Parishioners. Cllrs chose a design which includes the words ‘Ruan Lanihorne’ which will cost £2.60/mug plus carriage. It was proposed and seconded by Cllrs Wasley and Conbeer, respectively, that 50 mugs be purchased (~22 for children and 28 for sale). Cllr Farr will action the purchase via a cheque organised by the Clerk.
The RRC will be holding a Cream Tea at 4pm 05/06/2012. This will be followed by a Beacon Bonfire at Burruppa Farm in the evening (time TBC).
Mrs Giles wrote to request the PC assist in the funding for the planting of 5 Himalayan Birch trees by the Ruan Lanihorne sign at the northern entrance to Ruan Lanihorne. It was resolved by Cllrs that the PC would fund the planting of one tree but that it must be a native species.
The Village Green Group has requested that the Ruan High Lanes Commemorative tree be a native Crab Apple. The trees and their locations in Ruan Lanihorne and Treworga have yet to be decided. The Clerk needs to produce public notices for Parish noticeboards and for the Roseland Magazine to promote public interest in this.
13. DATES & START TIMES OF 2012’s MEETINGS
The next meeting will be 7pm 22/03/2012. The Clerk and Chairman will decide the remaining 2012 dates.
14. FUTURE AGENDA ITEMS
The potential for hosting a Cluster Meeting.
The meeting closed at 10.23pm
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MINUTES OF MEETING: THURSDAY 26 JANUARY, 7.30pm, ST RUMON’S CHURCH, RUAN LANIHORNE
PRESENT
Councillors (Cllrs): Paull (Chairman), Conbeer, Giles, Farr, Larter, Wasley and Watson.
OPEN FORUM
There were no items raised in the Open Forum.
1. APOLOGIES
None.
2. DECLARATION OF INTEREST
There were no items of either personal or prejudicial interest.
3. MINUTES OF THE LAST MEETING(S)
The minutes of the meetings held on Thursday 15/12/2011 and Tuesday 17/01/2012 had been previously distributed to the council and posted on the Parish noticeboards. Cllr Paull noted one required amendment from Cllr Harris to Cllr Watson, sited in the 15/12/2011 meeting minutes. This change was agreed and the minutes were accepted as true records of the meetings.
4. MATTERS ARISING FROM THEMINUTES
The matters arising were addressed in agenda items 13 and 14.
5. CORRESPONDENCE
On 19/01/2012 the Clerk and Cllr Paull received ‘Panning Future Cornwall’ documents for review by the Parish Council. The consultation deadline is 02/03/2012. Cllr Giles will review the documents. Cllr Giles requested the Clerk downloaded the consultation questionnaires referred to.
Cllr Larter raised his concerns about an article written in the ’Roseland Magazine’ under its regular title of ‘Council News’. Cllr Larter stated that all future articles must be written by the Parish Council via the Clerk and Chairman. Cllr Paull stated the Roseland Magazine had agreed this.
Cllr Farr suggested the Parish Council meeting minutes should be put in the online Roseland Magazine. Cllr Paull added the Parish Council meeting minutes and agenda should also be uploaded to the Cornwall Council website. It was unanimously resolved by the Parish Council that future agenda and minutes, approved by the Chairman, should be put online.
6. PLANNING
Two planning approvals had been granted at Penhesken Farm, Tregony for outbuildings since the 15/12/2011 Parish Meeting. No concerns regarding these were raised by Parish Cllrs.
7. FINANCE
Parish Council Accounts Status: balance b/f: £1,879.03 (19/01/2012); balance reconciled: £3,387.29.
Reading Room (RR) Committee Account Status: balance b/f: £2,474.78; balance reconciled: £966.52.
Payments from Parish Council (cheques): South West Water Bill: £13.09 (RR); Build Supplies Ltd: £891.77 (RR floor repairs). It was proposed by Cllr Harris and seconded by Cllr Wasley that the cheque can be signed outside of the meeting. Cllr Watson stated the Build Supplies Ltd delivery for £891.77 must be checked on delivery before the cheque is issued.
Income into Parish Council (Cheques): RR Committee: £8.26 (Reimbursement of RR Electricity bill);
RR Committee: £1,500 (advance payment for RR floor repairs).
Invoices from Parish Council: RR Committee £13.09 (South West Water bill).
Mandate to change Cllr’s details and request to change Clerk’s details submitted to HSBC.
Review of Parish Council accounting system to be undertaken by the Clerk by next Parish Meeting. Cllr Larter proposed the RR Committee accounts should be separated from the Parish Accounts once the RR floor repairs are completed; this was unanimously resolved by Cllrs. The RR Committee will then directly pay for all RR services charges, as reflected in the new Precept agreement.
The 2012-2013 Precept value is confirmed by Cornwall Council to be £3,825 (23/12/2011).
It was proposed and seconded by Cllr’s Conbeer and Larter, respectively, that internet banking is set up for the Parish Council account. It was resolved that bill payments must still be made by cheque in line with the current Standing Orders.
8. HIGHWAYS & FOOTPATHS
Cornwall Council Highways Department was contacted by the Parish Council to request the Treworga Road, Ruan High Lanes to Ruan Lanihorne Road and the Gonitor stretch of road are all repaired.
The Highways Department was also contacted by the Parish Council following a complaint that ‘Ruan Hill’, since being resurfaced, is slippery for horses. Mr Semmens, from Highways, commented by email the surface will regain its grip as it wears down. It was minuted that on future road repairs, on hills around the Parish, that this should be considered.
The Trelonk and Trethella road sign has been repainted by Cornwall Council.
9. HEALTH, SAFETY & ENVIRONMENTAL ISSUES
The Parish Maintenance Checklist has been completed by Cllrs Paull and Watson, and will be held by the Clerk.
10. REPORTS FROM MEETINGS ATTENDED BY COUNCILLORS
None.
11. REPORT RE THE READING ROOM
The RR Floor: There is approximately one day’s work required for groundworks beneath the floor and to remove the concrete beneath the doorways. The main beam of the floor between the area under repair and remaining original floor is rotten. The scheme for the floor repairs is on target in terms of time and budget (£1,500).
A letter received from the RR Committee Chairman, addressed to the Parish Council, was read out by Cllr Paull. The emphasis of the letter was to highlight the perceived strained relationship between the RR Committee and the Parish Council with regard to the running and maintenance of the RR. Seemingly this has led to the loss of RR Committee members and has affected the morale of the remaining members. It was resolved by all Cllrs that the relationship between both parties must be improved. It was proposed and seconded by Cllrs Larter and Giles, respectively, that to encourage better communications between both parties, the ’Report Re the Reading Room’ agenda item will be in future moved up to item 6 to encourage greater participation of future Parish Meetings by the RR Committee members.
12. DIAMOND JUBILEE
It is proposed and unanimously resolved by all Cllrs that the Diamond Jubilee celebrations (04/07/2012) will be organised by the RR Committee. The outline plan for the celebrations is to hold a cream tea in/around the RR in the afternoon and to have a bonfire at an alternative location in the evening.
Cllr Giles raised the Parish Council has received permission from the landowner of an area next to the Ruan Lanihorne sign (NE end of village) for a commemorative tree planting site. The site has been cleared and it is proposed that native species, on three ecological storeys, will be planted there. Cllr Farr suggested there should be a tree-planting site in each of Treworga, Ruan Lanihorne and Ruan High Lanes. Cllr Larter noted the Woodland Trust may supply free trees. It was unanimously resolved that a public consultation on the locations and ideas form the local community should be sought through an article in the Roseland Magazine and through public notices.
The issue/sale of commemorative mugs will be further discussed in the 23/02/2012 Parish Meeting.
13. DATES & START TIMES OF 2012’s MEETINGS
The date of February’s meeting will be 23/02/2012 at 7.15pm with the following meetings TBC at this time.
14. DISCUSSION & REVIEW OF STANDING ORDERS
The Standing Orders of the Parish Council were reviewed by Cllrs. It was unanimously resolved that Standing Order 12 needed to be updated to include, ‘Each person may only speak for a maximum of three minutes’. The Clerk will provide the updated Standing Orders for signature at the 23/02/2012 meeting.
15. FUTURE AGENDA ITEMS
No additional items.
The meeting closed at 10.06pm
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Thursday 15th December 2011 at 7.30pm in The Reading Room, Ruan Lanihorne
11/021 Present
Councillors Steve Paull (Chairman), Pat Farr, David Giles, Rob Larter, Peter Wasley, Harris Watson.
3 members of the public
11/022 Open Forum
None
11/023 Apologies
Cllr John Conbeer
11/024 Declaration of Interest
There were no declarations of either personal or prejudicial interest
11/025 Previous Minutes
The minutes of the Parish Council meeting held Thursday 17th November 2011 had been previously distributed to the Councillors. They were accepted as a true record of the meeting.
11/026 Matters Arising
Following the visit of Natural England, re the SSSI border, a revised map will be provided in due course. Otherwise, there was no further action required.
11/027 Correspondence
Cllr Paull read out various items of correspondence received since the previous Parish Council meeting, including grant requests from Air Ambulance and Victim Support. No further action was taken.
11/028 Planning
None.
11/029 Accounts and Finance
As the Council does not have a Parish Clerk/RFO, it was not possible to confirm the current status of the account.
Further discussions took place to discuss the Precept application. Cllr Giles was invited to present his ideas that would keep the precept figure the same, however, this would mean that the reserves would be quickly utilised. Cllr Larter was then given the opportunity to present further his ideas that would maintain the reserves, however, the precept would increase considerably. After much discussion it was agreed that the precept figure would be raised to £3,825. In the absence of a Parish Clerk/RFO Cllr Paull completed the application and forwarded to Cornwall Council.
11/030 Highways and Footpaths
The Highway Service confirmed that they do not have an interest in the Bus Shelter at Ruan High Lanes and happy for the Parish Council to take ownership. It was therefore agreed that the Parish Council now own a Bus Shelter.
Cllr Harris asked whether we could now put pressure on the highways to start work on the Treworga roads. It was agreed that we should continue in our efforts.
11/031 Health, Safety and Environmental Issues
The quarterly Health and Safety checklists are still outstanding. Cllr Paull advised that he would endeavour to complete them by the end of the year. Cllr Harris offered to help to ensure that this could be done.
11/032 Reports From Meetings/Training Attended by Councillors
No meetings were attended.
11/033 Report from the Reading Room Committee
Minutes of the meeting held Friday 18th November 2011 had been previously distributed to the Councillors.
The Reading Room committee have agreed to cover all costs regarding the maintenance of the Reading Room including utilities and rates. The Parish Council would cover the cost of the insurance.
With regards to the repair/replacement of the floor the Parish Council would be happy for the work to be done, however, it was proposed by Cllr Giles and seconded by Cllr Harris that no work was to be started until the plans and potential costs were submitted to the Parish Council for approval.
The Reading Room committee was meeting again on the 18th December 2011.
11/034 Clerk Vacancy
There were 3 people interested enough to contact Cllr Paull for further information.
Resolution to commence a closed session re - The Terms and Conditions for the New Parish Clerk
Under Section 1(2) of the Public Bodies (Admission to Meetings) Act 1960, it was RESOLVED that due to the confidential nature of the business to be discussed, the public and press be excluded from the meeting for the next part of agenda item 11/034. This is to follow after this meeting.
11/035 Diamond Jubilee
Letter received from Mrs Mary Giles suggesting that we plant a number of trees in an area behind the Ruan Lanihorne village sign as you enter from Tregony. The idea is to plant a small range of different trees to commemorate the occasion. The Parish Council was happy for Mary to find out more and come back to the Parish council with a full proposal.
11/036 Future Agenda Items
Revision of Standing Orders
Start time and frequency of future meetings
The meeting closed to enable the Closed Session to start
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MINUTES OF RUAN LANIHORNE PARISH COUNCIL MEETING
Thursday, 20th October 2011, at The Reading Room, Ruan Lanihorne
PRESENT
Councillors Paull(CSP), Giles(CDG), Wasley(CPW) , Conbeer(CJC), Larter(CRL) and 3 Parishioners
OPEN FORUM FOR PARISHIONERS
Mrs C Hughes asked the status of the repairs to Ruan Hill. The clerk advised Highways had stated it would be done before the end of the financial year.
Mr D Hall highlighted the scheme in Devon to help isolated villages. CDG explained the council’s system for salting the roads.
APOLOGIES
Councillors H Watson and P Farr, County Councillor J German
DECLARATION OF INTEREST
1. Declaration of Interest in accordance with the agenda – none
Declaration of gifts over £25.00 – none.
MINUTES
The minutes of the meeting held on Thursday, 29th September 2011 had previously been received by each Councillor. CRL highlighted that the terms of reference for the pond restoration were the trustees and not the council’s. It was agreed the minutes were a true record of the meeting and they were signed.
MATTERS ARISING
The decisions taken during the meeting held on 29th September were ratified by the council, including the co option of Councillors Farr and Larter.
CORRESPONDENCE
All correspondence is listed on the agenda. CRL would like to attend the budget event.
PLANNING.
Cornwall Council list of planning applications
ACCOUNTS AND FINANCE.
Balances in the Council’s accounts at the beginning of October were Current £2159.42 and Reading Room £2564.96.
Cheques for signing: None
The council resolved to hold a Finance sub committee meeting at 7.00pm on Thursday 17th November to develop a draft budget for 2012/13. The clerk requested the councillors provide input on the draft budget premises prior to the meeting.
An interim internal audit has been completed without any significant findings. The council thanked Mr Michael Hill for completing the audit.
The council resolved to add Councillors Farr and Larter to the bank mandate and passed the resolution required by HSBC, which is attached to these minutes.
HIGHWAYS AND FOOTPATHS
Highway Repairs – The clerk passed the following to Cornwall Councillor J German for him to inspect with the surveyor:
· The road from the converted chapel to Ruan High Lanes, about 100 yards from the A3078 junction
· The road through Treworga
· Ruan Hill
· Road in front of the Old Coal Yard development
The survey didn’t take place but CCJG brought the required repairs to the attention of Mr V Bidgood. The council resolved for CSP to express the council’s disappointment to CCJG.
2. CDG will contact Luc Hadfield to arrange a site visit to inspect the gulley opposite the Old Coal Yard development.
HEALTH, SAFETY &ENVIRONMENTAL ISSUES
Ruan High Lanes notice board requires painting. CSP is progressing
Pond Restoration – A meeting was held on 6th October. Further work is required on the island.
2nd Quarter and 3rd Quarter checklists are due for completion – CSP is progressing
REPORTS FROM MEETINGS ATTENDED BY COUNCILLORS
CDG and CRL attended a meeting hosted by Friends of Pendower Beach and gave a brief summary of its content.
REPORT re: THE READING ROOM
The harvest supper was attended by 48 people and was a very successful evening. The Reading Room committee will next meet in November.
PARISH PLAN
Progress is at the questionnaire preparation stage. A meeting was held with Emma Ball for guidance. Some small costs will be required associated with printing and postage. It is recommended that some input is sought from Treworga and Ruan High Lanes in the questionnaire preparation.
DIAMOND JUBILEE CELEBRATION
It was noted that the celebration event be organised by the Reading Room Committee. CRL suggested that the councillors develop some ideas for an item to remember the jubilee
e.g. information board; garden.
FUTURE AGENDA ITEMS
1) Letter received from Mr D Hughes
2) Standing Order review for December
3) Bus shelter ownership
There being no other business, the Chairman closed the meeting at 8.55p.m.
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MINUTES OF RUAN LANIHORNE PARISH COUNCIL MEETING
Thursday, 29th September 2011, at Treharel, Ruan High Lanes
PRESENT
Councillors Paull(CSP), Giles(CDG), Wasley(CPW) , Conbeer(CJC), and 4 Parishioners
OPEN FORUM FOR PARISHIONERS
Mr R Smith expressed appreciation for the work done to restore the pond and was pleased to see that Mrs P Farr and Mr R Larter were prepared to fill the casual vacancies.
Mr Larter expressed concern about the gulley opposite the Old Coal Yard development, which will be brought to the attention of Highways.
Later in the meeting Mr D Hughes expressed concern that he had not been informed about the change in location for this meeting. He also stated that at the last meeting he had asked for the issues he raised to be investigated in open session and would have liked this to have been included in the minutes. He would still like answers to the questions he raised and asked if answers would be given if he sent the council a letter. He also noted that correspondence is not listed on the agenda placed on the parish notice boards.
APOLOGIES
Councillor H Watson
DECLARATION OF INTEREST
1. Declaration of Interest in accordance with the agenda – none
- Declaration of gifts over £25.00 – none.
- The clerk reminded councillors to give consideration as to whether their Register of interest forms are fully up to date. CDG will update his form.
MINUTES
The minutes of the meeting held on Thursday, 18th August 2011 had previously been received by each Councillor. It was unanimously agreed they were a true record of the meeting. They were signed. The council resolved to send draft minutes to CCJG.
MATTERS ARISING
There were none.
CORRESPONDENCE
All correspondence is listed on the agenda.
PLANNING.
- Cornwall Council list of planning applications
- The council resolved not to comment on the application for Trenestrall farm
- The clerk advised the council that the recent application for Trethella has been approved
ACCOUNTS AND FINANCE.
- Balances in the Council’s accounts at the beginning of September were Current £929.69 and Reading Room £2700.19.
- Cheques for signing:
Cheque no. 100586 (ACE- £48.00 – Fire Equipment Maintenance)
Cheque no. 100587 ( South West Water - £6.73 – Water)
Cheque no. 100588 ( Audit Commission - £162.00 – External Audit)
Cheque no 100589 (J Clelland - £55.40 – Clerk expenses)
CPW proposed and CJC seconded payment of the above cheques and they were duly signed by CPW, CJC and CSP.
3. The clerk advised the council that the Audit Commission have completed their audit without any findings. The council resolved to post the Notice of conclusion of Audit and Right to Inspect the Annual Return on the Parish Notice Boards.
HIGHWAYS AND FOOTPATHS
- Highway Repairs – The council listed the following areas requiring repairs for CCJG to inspect with the surveyor:
· The road from the converted chapel to Ruan High Lanes, about 100 yards from the A3078 junction
· The road through Treworga
· Ruan Hill
· Road in front of the Old Coal Yard development
CDG reported that he had volunteered to help refurbish road signs under a project initiated by Cornwall Councillor J German, who will provide materials.
HEALTH, SAFETY &ENVIRONMENTAL ISSUES
- Ruan High Lanes notice board requires painting. CSP is progressing
- Pond Restoration – The council’s terms of reference have been signed by Mr R Larter and CSP and displayed on the Parish notice board. The work group have cleared weed from the pond, although there is more to be cleared. The island needs some work. Once clearing is completed regrowth will be monitored to determine the next step.
- 2nd Quarter and 3rd Quarter checklists are due for completion – CSP is progressing
.REPORTS FROM MEETINGS ATTENDED BY COUNCILLORS
CDG attended the recent Network meeting and gave a summary of the items discussed.
REPORT re: THE READING ROOM
A harvest supper is planned for 8th October and details have been advertised by flyer in the parish magazine.
PARISH PLAN
No progress to date. This will remain an agenda item.
CO OPTION OF COUNCILLORS
The council resolved to co opt Mrs P Farr and Mr R Larter to fill the casual vacancies. The clerk provided each co opted councillor with a register of interest form and declaration of acceptance form for their completion. The Charity commission website will be updated and an updated bank mandate will be progressed by the clerk.
.
FUTURE AGENDA ITEMS
There being no other business, the Chairman closed the meeting at 9.15 p.m.
MINUTES OF RUAN LANIHORNE PARISH COUNCIL MEETING
Thursday, 18th August 2011, at The Reading Rooms, Ruan Lanihorne.
PRESENT
Councillors Paull(CSP), Giles(CDG), Wasley(CPW) , Conbeer(CJC), Watson(CHW), Cornwall Councillor J German (CCJG) and 5 Parishioners
OPEN FORUM FOR PARISHIONERS
Mr D Hughes read out a statement complaining about the behaviour of several councillors and expressing concern that Mrs C Hughes had been excluded from the Parish Plan working group and that CDG was now the council’s representative on this group.
Mr R Larter noted that he had requested a representative from the parish council on the Parish Plan working group and that CDG had volunteered.
APOLOGIES
None
DECLARATION OF INTEREST
1. Declaration of Interest in accordance with the agenda – none
Declaration of gifts over £25.00 – none.
MINUTES
The minutes of the meeting held on Thursday, 21st July 2011 had previously been received by each Councillor. It was unanimously agreed they were a true record of the meeting. They were signed.
MATTERS ARISING
There were none.
COUNCILLOR VACANCIES
The clerk reported that the Electoral Office had not received any requests for an election.
The council therefore resolved to advertise the vacancies on the Parish notice boards to enable co option at the September meeting. Letters of application will be requested to be sent to the clerk by 15th September. Applicants will be invited to the next meeting and co option will take place at the end of the meeting when each applicant will be invited to speak followed by a ballot by the councillors.
CORRESPONDENCE
All correspondence is listed on the agenda. CCJG highlighted the following:
· A review is underway to retain bus services
· Volunteers are required to upgrade the parish finger posts
· CCJG will be accompanying the surveyor during October and CCJG requested the council to highlight concerns to him before October.
PLANNING.
Cornwall Council list of planning applications
The council resolved not to comment on the proposed application for Trethella
ACCOUNTS AND FINANCE.
Balances in the Council’s accounts at the beginning of August were Current £1068.31 and Reading Room £2617.57.
Cheques for signing:
Cheque no. 100585 (EDF – Electricity - £50)
CHW proposed and CJC seconded payment of the above cheque and it was duly signed by CHW,CJC and CSP.
HIGHWAYS AND FOOTPATHS
Highway Repairs – A letter has been received from Mr V Bidgood confirming that surface treatment works on Ruan Hill has been approved to take place this financial year.
HEALTH, SAFETY &ENVIRONMENTAL ISSUES
Ruan High Lanes notice board requires painting. CSP is progressing
Pond Restoration – A meeting with Lisa Rennick, the parish council and interested parishioners was held on 9th August ánd a meeting of interested parishioners was held on 17th August. The council resolved to allow the logistics group to steer the restoration of the pond within appropriate terms of reference, including risk assessments.
2nd Quarter checklists CSP volunteered to complete the 2nd Qtr checklists.
Diamond Jubilee – The council resolved to accept the Reading Room Fete organising committee’s offer to organise the parish celebrations.
REPORTS FROM MEETINGS ATTENDED BY COUNCILLORS
CSP and Patrick Rigley attended a meeting which provided advice on the management of village halls
REPORT re: THE READING ROOM
A very successful fete was held on 30th July with £754 raised and an excellent atmosphere created. A new secretary has been appointed to the committee. A harvest supper is planned for 8th October and details will be advertised by flyer in the parish magazine.
FUTURE AGENDA ITEMS
1) Parish Plan
RESOLUTION FOR CLOSED SESSION
The council resolved to go into closed session to discuss a complaint received from a former councillor
CLOSED SESSION
The council resolved to write to Mrs C Hughes.
There being no other business, the Chairman closed the meeting at 9.06 p.m.
MINUTES OF RUAN LANIHORNE PARISH COUNCIL MEETING
Thursday, 21st July 2011, at The Reading Rooms, Ruan Lanihorne.
PRESENT
Councillors Paull(CSP), Giles(CDG), Wasley(CPW) , Conbeer(CJC)and 4 Parishioners
OPEN FORUM FOR PARISHIONERS
Mr Larter read out a letter from Mrs Larter asking how the council plan to celebrate the diamond jubilee.
Mr Larter requested a parish council representative on the parish plan team following Mrs
Hughes’ resignation
APOLOGIESCouncillor H Watson; Cornwall Councillor J German
DECLARATION OF INTEREST
1. Declaration of Interest in accordance with the agenda – none
Declaration of gifts over £25.00 – none.
MINUTES
The minutes of the meeting held on Thursday, 23rd June 2011 had previously been received by each Councillor. It was unanimously agreed they were a true record of the meeting. They were signed.
MATTERS ARISING
There were none.
COUNCILLOR RESIGNATIONS
The council resolved to accept, with regret, the resignations from Councillors C Hughes and D Hughes that had previously been received by the clerk. The council resolved to send a letter of thanks to both councillors for their contributions to the council and request notices of vacancy, for display on the parish notice boards, from the Electoral Office. The vacancies will be advertised by a flyer in the Roseland magazine and on the parish notice boards.
CORRESPONDENCE
All correspondence is listed on the agenda.
PLANNING.
Cornwall Council list of planning applications
Old Coal Yard – The council resolved not to make any comment on the application for change of use to residential including 2 affordable units.
ACCOUNTS AND FINANCE.
Balances in the Council’s accounts at the beginning of July were Current £1412.43; Reading Room £1785.09. A VAT refund of £137.81 has been received.
Cheques for signing:
Cheque no. 100581 (South West Water - £11.18 – Water)
Cheque no. 100582 (PCC - £250 – Grant)
Cheque no. 100583 (Community Bus - £100 – Grant)
Cheque no. 100583 (Reading Room - £82.94 – Vat Refund)
CPW proposed and CDG seconded payment of the above cheque and it was duly signed by CPW, CDG and CSP.
HIGHWAYS AND FOOTPATHS
Highway Repairs – A site meeting with Highways was held and the clerk has been advised by Mr L Hadfield that repairs to Ruan Hill will be made by end March 2012.
The council resolved to write to highways requesting written confirmation and requesting that repairs be made before the proposed work to the Ruan to Tregony road is commenced.
Footpaths – No further action is proposed on wooden posts at this time.
HEALTH, SAFETY &ENVIRONMENTAL ISSUES
Ruan High Lanes notice board requires painting. CSP is progressing
Pond Restoration – The council resolved to hold a meeting with Lisa Rennick, the parish council and interested parishioners at 5.30pm on 9th August. The meeting will be advertised. Lisa Rennick will visit the pond on 2nd August to familiarise herself.
The existing bird hide is considered to be not worth relocating. If a new bide hide is required in the future and it involves the use of council land contact will be made with the council.
2nd Quarter checklists are overdue and as Councillor David Hughes has resigned CSP
volunteered to complete the 2nd Qtr checklists.
REPORTS FROM MEETINGS ATTENDED BY COUNCILLORS
None
REPORT re: THE READING ROOM
Preparations for the village fete are in hand and the next meeting will be on July 27th.
PARISH PLAN
The council resolved that CDG will be the council’s representative on the parish plan team
FUTURE AGENDA ITEMS
1) Diamond Jubilee
There being no other business, the Chairman closed the meeting at 8.50p.m.
MINUTES OF RUAN LANIHORNE PARISH COUNCIL MEETING
Thursday, 23rd June 2011, at The Reading Rooms, Ruan Lanihorne.
PRESENT
Councillors Carol Hughes(CCH), Paull(CSP), Giles(CDG), Wasley(CPW) , Conbeer(CJC), David Hughes (CDH), Watson (CHW and 4 Parishioners
OPEN FORUM FOR PARISHIONERS
CSP noted that a parishioner had advised him about the recent camping by the quay.
Mr D Hall noted that there had been no further progress on the bird hide.
CDH advised the council that after the quay lifebuoy went missing it is now being held by himself
APOLOGIESNone
DECLARATION OF INTEREST
1. Declaration of Interest in accordance with the agenda – none
Declaration of gifts over £25.00 – none.
MINUTES
The minutes of the meeting held on Thursday, 19th May 2011 had previously been received by each Councillor. It was unanimously agreed they were a true record of the meeting. They were signed.
MATTERS ARISING
There were none.
CORRESPONDENCE
All correspondence is listed on the agenda.
PLANNING.
Cornwall Council list of planning applications
The council resolved not to make any representations on the plans for Treburthes Barn
ACCOUNTS AND FINANCE.
Balances in the Council’s accounts at the beginning of June were Current £1358.70; Reading Room £1785.09.
Cheques for signing:
Cheque no. 100580 (J Clelland - £84.08 – Clerk Expenses)
CDH proposed and CPW seconded payment of the above cheque and it was duly signed by CDH, CPW, and CSP.
The council resolved to accept the forecast drafted by the Finance sub committee.
It was noted that the cost of the footpaths contract needs to be reviewed for next year’s budget.
HIGHWAYS AND FOOTPATHS
Highway Repairs – The council resolved for CSP to request a site meeting with Highways.
CSP has established that J Newey is interested in installing wooden signs on his land.
The council resolved not to pursue other replacements at the moment.
HEALTH, SAFETY &ENVIRONMENTAL ISSUES
Ruan High Lanes notice board requires painting. CSP is progressing
Quay front face grass to be removed – Complete
The Treworga telephone box needs to be added to the checklists – Complete
2nd Quarter checklists are due for completion by the end of June.
Pond Restoration – CDH noted that the pond was in a dangerous condition due to its depth and mud accumulation. The council resolved to hold a meeting with the appropriate authorities, the parish council and interested parishioners. CSP will arrange.
REPORTS FROM MEETINGS ATTENDED BY COUNCILLORS
None
REPORT re: THE READING ROOM
Preparations for the village fete are in hand and the next meeting will be on June 29th.
OPEN MEETING
The minutes have been posted on the notice board and no further comments have been received. The minutes were signed as correct. Follow up actions were:
Parish plan – The council resolved to prepare a Parish Plan and further resolved for CCH, with Mr Larter and Mrs Rigley, to prepare a questionnaire for approval by the council.
Bird Hide – CSP will contact interested parties with a view to organising a meeting
Community Grants - The council resolved to pay grants to the PCC (£250) and to the community bus (£100). CDG expressed thanks on behalf of the community bus.
FUTURE AGENDA ITEMS
There being no other business, the Chairman closed the meeting at 9.15p.m.
________________________________________________________________________
MINUTES OF RUAN LANIHORNE PARISH COUNCIL AGM and MEETING
Thursday, 19th May 2011, at The Reading Rooms, Ruan Lanihorne.
PRESENT
Councillors Carol Hughes(CCH), Paull(CSP), Giles(CDG), Wasley(CPW) , Conbeer(CJC), David Hughes (CDH), Watson (CHW ; Cornwall Councillor J German(CCJG) and 1 Parishioner
OPEN FORUM FOR PARISHIONERS
Mr Larter raised the following:
Position of ‘Open Forum’ on the agenda
Plans for the Jubilee celebration, pond restoration, Parish/Neighbourhood plan
CDG stated that the 1st step in preparing a Parish /Neighbourhood plan is to set up a steering group.
ELECTION OF CHAIRMAN AND SUB COMMITTEES
CSP was proposed by CDH and seconded by CHW as Chairman and CSP accepted the position. CDG proposed that there should not be a vice chairman, but was not supported by the council. CCH was proposed by CPW and seconded by CJC as Vice Chairman and CCH accepted the position. Councillors CSP, CDG and CPW were proposed by CHW and seconded by CCH to be members of the finance sub committee and all accepted. The Reading Room sub committee was formed at the AGM held on 3rd May with CSP being the parish council representative.
APOLOGIESNone
DECLARATION OF INTEREST
1. Declaration of Interest in accordance with the agenda – none
Declaration of gifts over £25.00 – none.
MINUTES
The minutes of the meeting held on Thursday, 28th April 2011 had previously been received by each Councillor. It was unanimously agreed they were a true record of the meeting. They were signed.
MATTERS ARISING
There were none.
CORRESPONDENCE
All correspondence is listed on the agenda.
PLANNING.
Cornwall Council list of planning applications
ACCOUNTS AND FINANCE.
Balances in the Council’s accounts at the beginning of May were Current £2178.57; Reading Room £1705.37. A cheque for £58.37 has been received from the Reading Room Committee to cover electricity and water charges.
Cheques for signing:
Cheque no. 100579 (Aon - £697.66 - Insurance )
CCH proposed and CPW seconded payment of the above cheque and it was duly signed by CSP, CCH and CPW
3. The Finance sub committee will meet at 7.00pm prior to the June meeting to draft an expenditure forecast for 2011/12.
HIGHWAYS AND FOOTPATHS
Highway Repairs – The clerk has advised Cornwall Council of the list of repairs highlighted last month and it was noted that some have been completed. The clerk will ask Highways to provide a status report for the Open Meeting and CCJG will follow this up. CDG highlighted the required road repairs at the recent Truro & Roseland Network meeting.
Wooden footpath signs will be discussed at the Open Meeting. CCJG will investigate the liabilities and maintenance issues associated with the council providing wooden signs and also investigate funding.
HEALTH, SAFETY &ENVIRONMENTAL ISSUES
Ruan High Lanes and Treworga notice boards require painting. CHW/CSP are progressing
Quay front face grass to be removed – CDH is progressing
The Treworga telephone box needs to be added to the checklists - CDH
REPORTS FROM MEETINGS ATTENDED BY COUNCILLORS
CDG attended the Truro and Roseland Network meeting where RCHT foundation trust, Waste, Police cuts and Parish plan were discussed. CDG stated that the Feock parish clerk would be prepared to help with the development of a parish plan.
REPORT re: THE READING ROOM
A village fete is planned for July 31st and a planning meeting is to be held on 24th May
The council confirmed that the Reading Room sub committee is a sub committee of the parish council.
OPEN MEETING
The council finalised the agenda for this year’s meeting on 26th May.
FUTURE AGENDA ITEMS
1) Feedback from the Open Meeting
There being no other business, the Chairman closed the meeting at 8.56pm.
_________________________________________________________________________
MINUTES OF RUAN LANIHORNE PARISH COUNCIL MEETING
Thursday, 28th April 2011, at The Reading Rooms, Ruan Lanihorne.
PRESENT
Councillors Carol Hughes(CCH),Giles(CDG), Wasley(CPW) , Conbeer(CJC), David Hughes (CDH), Watson (CHW), 1 Parishioner
OPEN FORUM FOR PARISHIONERS
APOLOGIESCouncillor S Paull
DECLARATION OF INTEREST
1. Declaration of Interest in accordance with the agenda – none
- Declaration of gifts over £25.00 – none.
MINUTES
The minutes of the meeting held on Thursday, 17th March 2011 had previously been received by each Councillor. It was unanimously agreed they were a true record of the meeting. They were signed.
MATTERS ARISING
There were none.
CORRESPONDENCE
All correspondence is listed on the agenda. The following were highlighted:
1. Waste Briefing Note
2. Local Council seminar and workshop programme 2011/2012
PLANNING.
- Cornwall Council list of planning applications
- Cornwall Council has advised that the application for The Millers Cottage has been granted permission.
ACCOUNTS AND FINANCE.
- Balances in the Council’s accounts at the beginning of April were Current £445.35; Money Manager £558.12; Millenium £0.03; Reading Room £2074.03. A cheque for £462.66 has been received from the Reading Room Committee to cover the purchase of tables. The council resolved to close the money manager and millenium accounts and transfer the balances to the current account. The council asked the Finance sub committee to investigate the possibility of a savings account.
- Cheques for signing:
Cheque no. 100575 ( South West Water -£8.37 – Water )
Cheque no. 100576 ( Gopack - £462.66 – Tables)
Cheque no. 100577 ( CALC - £122.21)
Cheque no. 100578 ( EDF - £50 – Electricity)
CPW proposed and CDH seconded payment of the above cheques and they were duly signed by CPW, CDH and CCH
3. The internal auditor, Mr M Hill, presented his year end audit with no serious findings
4. The council resolved to approve the year end accounts and they were signed by the Finance sub committee.
5. Notice of renewal of insurance at a premium of £697.66 has been received. The council resolved to accept this.
6. An offer of a grant has been received for footpath maintenance. The council resolved to accept this offer and to appoint Steve Paull as the maintenance contractor. The clerk will check if there is any restriction on the Council placing the contract with a councillor.
7. The council resolved to approve the Audit Commission annual return for the year ended 31 March 2011 and the return was signed by CCH. The council resolved to display the ‘Notice of Appointment of Date for the Exercise of Electors’ Rights’ on the 3 parish notice boards.
HIGHWAYS AND FOOTPATHS
- Highway Repairs – The clerk advised the council of Highway’s response to the request to repair Ruan hill and black gate pot holes. The council resolved to bring the following pot holes to the attention of Highways:
Barn Farm – 70m on the Tregony side
Lime Kiln
From the Chapel to Ruan High Lanes
Through Treworga
Entrance to Trelonk
- CDG will obtain more quotes for wooden footpath signs.
HEALTH, SAFETY &ENVIRONMENTAL ISSUES
Ruan High Lanes and Treworga notice boards require painting. CHW/CSP will action.
The quarterly checklists have been completed with the following findings:
Damp to be monitored on Reading Room chimney breast
Quay front face grass to be removed - CDH
REPORTS FROM MEETINGS ATTENDED BY COUNCILLORS - None
REPORT re: THE READING ROOM
The teas and cakes weekend raised £94. A quotation has been obtained for replacement tables and the purchase price has been forwarded to the Parish Council. The AGM will be held on 3rd May. The room is booked for the election on 5th May and by the Old Cornwall Society on 11th May. CSP was nominated as representative for the Reading Room Committee.
OPEN MEETING
The council resolved to hold this year’s meeting on 26th May. In addition to the standard agenda items, Highway Repairs, Community Bus, Neighbourhood plan, Footpath signs and Bird Hide have been included. CCH will advertise the meeting.
CORNWALL CORE STRATEGY
The council discussed the relevant part of the consultation but resolved not to provide input as the deadline had passed. CDG felt the council should provide input on these consultations.
FUTURE AGENDA ITEMS
Future meetings will be held at 7.30pm until further notice
The May meeting will be the AGM
There being no other business, the Chairman closed the meeting at 8.45p.m.
________________________________________________________
MINUTES OF RUAN LANIHORNE PARISH COUNCIL MEETING
Thursday, 17th February 2011, at The Reading Rooms, Ruan Lanihorne.
PRESENT
Councillors Carol Hughes(CCH), Paull(CSP),Giles(CDG), Wasley(CPW) , Conbeer(CJC)
OPEN FORUM FOR PARISHIONERS
APOLOGIES
County Councillor J German, Councillors David Hughes (CDH), Watson (CHW)
DECLARATION OF INTEREST
1. Declaration of Interest in accordance with the agenda – none
Declaration of gifts over £25.00 – none.
MINUTES
The minutes of the meeting held on Thursday, 20th January 2011 had previously been received by each Councillor. It was unanimously agreed they were a true record of the meeting. They were signed.
MATTERS ARISING
There were none.
CORRESPONDENCE
All correspondence is listed on the agenda. The following were discussed:
1) Councillors were reminded of the need to register interests if their circumstances have changed since the last registration.
2) CDG will review ‘Cornwall Core Strategy – options consultation paper’
PLANNING.
Cornwall Council list of planning applications
The council resolved not to comment on the application for Trewarthenick
The council resolved not to comment on the application for The Millers Cottage
CSP updated the council on the Old Coal Yard development. Mr Salmon has advised that local needs housing is a prime consideration in determining this application.
ACCOUNTS AND FINANCE.
- Balances in the Council’s accounts at the beginning of February were Current £734.54; Money Manager £558.02; Millenium £0.03; Reading Room £2247.17.
Receipts and payments are consistent with the forecast.
Cheques for signing:
Cheque no. 100570 ( EDF Electricity-£51.35 )
CPW proposed and CJC seconded payment of the above cheque and was duly signed by CPW, CJC and CSP
3. The council resolved to request HSBC for a copy of the council’s mandate.
HIGHWAYS AND FOOTPATHS
- Highway Repairs – The clerk will advise Highways of the need for repairs at the bottom of Praise hill and that progress could be made during the repairs to be made between Treworlas and Treworthal. The council resolved that Highway Repairs be on the agenda for the Open meeting.
- CDG will review footpath signs with Mr J Newey
HEALTH, SAFETY &ENVIRONMENTAL ISSUES
Ruan High Lanes and Treworga notice boards require painting. CHW will action.
REPORTS FROM MEETINGS ATTENDED BY COUNCILLORS
None
REPORT re: THE READING ROOM
The recent quiz night was enjoyed by all. It is proposed to purchase new tables and a microwave. The Art Group have booked the room for 3 days. Teas and cakes will be provided on the weekend of the Tregothnan opening.
RISK ASSESSMENT
The council reviewed the following actions from the annual risk assessments:
Reading room electrical equipment to be PAT tested.- Arranged for 18/2
POLICIES & PROCEDURES
The Council resolved to accept the Clerk’s request to transfer the Planning file to an electronic file.
FUTURE AGENDA ITEMS
1) The council resolved to include a grant to ‘Community Transport’ on the agenda for the Open meeting
There being no other business, the Chairman closed the meeting at 8.15 p.m.
________________________________________________________
MINUTES OF RUAN LANIHORNE PARISH COUNCIL MEETING
Thursday, 20th January 2011, at The Reading Rooms, Ruan Lanihorne.
PRESENT
Councillors Carol Hughes(CCH), Paull(CSP),Giles(CDG), Wasley(CPW) , David Hughes (CDH), Watson (CHW), Conbeer(CJC) and 1 parishioner
OPEN FORUM FOR PARISHIONERS
Mr D Lucey informed the council that he had offered the allocation of 2 flats in the Old Coal Yard development as affordable housing to Cornwall Council in December and that 100% affordable housing was not viable.
Mrs C Hughes objected to 100% affordable housing and believed this was the feeling of the parishioners.
APOLOGIES
County Councillor J German
DECLARATION OF INTEREST
1. Declaration of Interest in accordance with the agenda – CDH and CCH expressed an interest in the Old Coal Yard development
- Declaration of gifts over £25.00 – none.
MINUTES
The minutes of the meeting held on Thursday, 16th December 2010 had previously been received by each Councillor. It was unanimously agreed they were a true record of the meeting. They were signed.
MATTERS ARISING
There were none.
CORRESPONDENCE
All correspondence is listed on the agenda. The council resolved to consult with neighbouring parishes about the ‘Poppy Party’ initiative.
PLANNING.
Cornwall Council list of planning applications
Cornwall Council advised that permission had been granted for Valvean and Trethella Farm applications
The council resolved to advise Cornwall Council that their position on affordable accommodation for the Old Coal Yard development is not acceptable and that the no. of affordable accommodation units should be no more than 2. This resolution was based on the following factors:
The best interests of the Parish.
There are only 2 applicants for affordable housing having a preference for living in the Parish.
It is not acceptable to cascade out to the adjoining parishes to fill the units.
ACCOUNTS AND FINANCE.
Balances in the Council’s accounts at the beginning of January were Current £832.06; Money Manager £558.02; Millenium £0.03; Reading Room £2257.13.
Receipts and payments are consistent with the forecast. A payment of £9.96 has been received from the Reading Room sub committee for the recent water bill.
Cheques for signing:
Cheque no. 100569 ( M Grigg - £148.20- Spreader)
CDH proposed and CPW seconded payment of the above cheque and was duly signed by CDH, CPW and CSP
The council completed the annual review of the effectiveness of internal audit and found it to be acceptable. This was signed by the Finance sub committee
.HIGHWAYS AND FOOTPATHS
Highway Repairs – Highways have repaired the pot hole near Trethewey.
The following were identified for repair:
Pot hole Near Barn Farm on the Ruan to Tregony road
2 pot holes opposite the church sign in Ruan Lanihorne
Road opposite Trethella cottage is giving way
8 pot holes between the converted chapel and Ruan High Lanes on the Ruan to Ruan High Lanes road
Road through Treworga
Road between Treworga and Trelonk
The clerk will advise Highways
Highway clearance – CDG will purchase a spreader
HEALTH, SAFETY &ENVIRONMENTAL ISSUES
A ‘No litter please’ sign has been placed at Sett bridge.
The 4th Qtr. Maintenance checklists have been completed with the following findings:
Ruan High Lanes and Treworga notice boards require painting. CHW will action.
REPORTS FROM MEETINGS ATTENDED BY COUNCILLORS
None
REPORT re: THE READING ROOM
A meeting was held on 18th January. It is proposed to investigate sourcing light weight folding tables and a microwave. Events for this year are being planned.
RISK ASSESSMENT
The council reviewed the following actions from the quarterly maintenance checklists and annual risk assessments:
Village Well - Some minor stone and mortar work – Complete
Reading room electrical equipment to be PAT tested.- CDH to arrange
Reading room disabled entrance/exit has been reviewed by the reading room sub committee.
The council completed the annual financial risk assessment, which was signed as acceptable by the Finance sub committee.
POLICIES & PROCEDURES
The council resolved not to pursue the development of a Parish Plan at the current time but to wait until more is known about the Neighbourhood Plan required under the Localism Bill. CDG suggested this could be a subject for the annual open meeting.
There being no other business, the Chairman closed the meeting at 8.25p.m.
________________________________________________________
MINUTES OF RUAN LANIHORNE PARISH COUNCIL MEETING
Thursday, 16th December 2010, at The Reading Rooms, Ruan Lanihorne.
PRESENT
Councillors Carol Hughes(CCH), Paull(CSP),Giles(CDG), Wasley(CPW) , David Hughes (CDH), Watson (CHW), Conbeer(CJC)
OPEN FORUM FOR PARISHIONERS
No representations
APOLOGIES
County Councillor J German
DECLARATION OF INTEREST
1. Declaration of Interest in accordance with the agenda -none
Declaration of gifts over £25.00 – none.
MINUTES
The minutes of the meeting held on Thursday, 18th November 2010 had previously been received by each Councillor. It was unanimously agreed they were a true record of the meeting. They were signed.
MATTERS ARISING
There were none.
CORRESPONDENCE
All correspondence is listed on the agenda.
PLANNING.
Cornwall Council list of planning applications
ACCOUNTS AND FINANCE.
Balances in the Council’s accounts at the beginning of December were Current £967.02; Money Manager £558.02; Millenium £0.03; Reading Room £2302.74.
Receipts and payments are consistent with the forecast.
2. Cheques for signing:
Cheque no. 100565 (J Clelland - £125 – Clerk remuneration)
Cheque no. 100566 (S Paull - £50 – Footpath maintenance)
Cheque no. 100567 (Cornwall Council – £57.48 – Salt)
Cheque no. 100568 (South West Water - £9.96)
CHW proposed and CDH seconded payment of the above cheques and were duly signed by CHW,CDH and CSP
.HIGHWAYS AND FOOTPATHS
Highway Repairs – The council resolved to ask Highways to repair the pot hole near Trethewey.
Highway clearance – The council resolved to purchase a spreader
HEALTH, SAFETY &ENVIRONMENTAL ISSUES
The pond buoys are installed on a temporary support.
The council resolved not to place a litter bin at the quay and also resolved to place a ‘No litter please’ sign at Sett bridge.
REPORTS FROM MEETINGS ATTENDED BY COUNCILLORS
None
REPORT re: THE READING ROOM
The Xmas party was very successful and enjoyed by all. The Reading Room Committee recommended the provision of a microwave which the council resolved to purchase.
RISK ASSESSMENT
The council reviewed the following actions from the quarterly maintenance checklists:
Village Well - Some minor stone and mortar work – Action by CSP/CPW
The annual risk assessments have been completed with the following findings:
Reading room electrical equipment to be PAT tested.- CDH to arrange
Reading room disabled entrance/exit to be reviewed by the reading room committee
POLICIES & PROCEDURES
The council reviewed the Financial regulations without comment which were signed by the chairman
FUTURE AGENDA ITEMS
Financial risk assessment review
Parish Plan
4th Quarter maintenance checklists
There being no other business, the Chairman closed the meeting at 8.50p.m.
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