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Welcome to St Just in Roseland Parish Council News Page

Tregony Ruanlanihorne Veryan Philleigh Gerrans St Just

If you would like any more information about items in the minutes or copies of the appendices referred to in the minutes, please e-mail the clerk’s office at: parishclerk@roselandinfo.com

Below are the outcomes of this month's meeting and next month's agenda.

_____________________________________________

PARISH OF ST JUST IN ROSELAND

NOTICE OF THE ANNUAL MEETING OF THE PARISH COUNCIL

8^th May 2012

To all Members of the Council

Dear Sir or Madam,

I hereby give you notice that the Meeting of the ANNUAL MEETING OF THE PARISH COUNCIL of the above Parish will be held at The Memorial Hall, St Mawes on Monday, 14th May 2012 immediately following the Annual Parish Meeting

All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the business to be transacted as set out hereunder.

Residents of the Parish are invited to attend and listen to proceedings.

Yours faithfully

Shirley Penhaligon

Clerk to the Council

AGENDA

1.             Election of Chairman

2.         To accept apologies for absence

3.         Election of Vice Chairman

4.         Election of Committee Representatives

5.         Declaration of Interest

a) Items on the Agenda

b) Of gifts to the value of more than £25

6.         Public Participation

Members of the public may address Councillors on any item for a maximum of 15 minutes and for no longer than 5 minutes per person.

7.         To confirm the minutes of the Meeting held on Monday, 2^nd April 2012

8.         Matters arising from the Minutes not on the Agenda – for report only

Archive matters

a)         The future financing of the cleansing costs of St Mawes Public Conveniences

b)         Registration of the Permissive Path to Recreation Ground with the Land Registry

c)         Notice board in Polvarth Road

9.         Report from the Clerk

10.        Report from Devon and Cornwall Constabulary

11.        Report from Cornwall Councillor

12.        Report from Councillors as representatives of other Committee

AGENDA ITEMS – for discussion/decisions

13.        Accounts and Finance

a)         To approve the payments of accounts

b)         To note receipt of the notice of the Annual Audit for year end 31^st March 2012

c)         To approve the recommendations of the Finance Committee Meeting held on 8^th May 2012

d)         To approve the 31^st March 2011 Annual Audit for submission to the Internal Auditor

e)         To note that the revised Cornwall Council Weed Spraying Agency Agreement has been approved and duly signed

14.        Changes to Precedents

a)         To consider any amendments to the Financial Regulations adopted 7^th June 2010

b)         To consider any amendments to the Standing Orders adopted 1^st November 2010



15.        Planning

a)         To consider matters arising from the Planning Committee meetings

b)         To consider Planning Applications received from Cornwall Council

c)         To note the decisions of the Planning Authority

d)         Enforcements

e)         To consider planning correspondence

16.        Millennium Rooms Management Committee

            To consider the recommendations from the MRMC meeting held on 4^th May 2012



17.        Car Park

a)          To consider monthly income

b)         To consider the car park signage in accordance with the Cornwall Council Parking Order

18.        Public Toilets

            To further consider the future financing of St Just Church Public Conveniences

19.        Procedures for Parish Council meetings

            To further consider the procedures for Parish Council meetings

20.        Cornwall Council Code of Conduct Consultation

            To consider a response to the Consultation

21.        Waste facilities in the parish

a)         To consider installing extra dog waste bins

b)         To consider installing a litter bin in Castle Drive area

22.        Speed in St Just in Roseland

            To consider solutions to reduce the speed of motorists in St Just

23.        Correspondence (information only)

24.        Staffing Matters

a)         To consider a report from the Personnel Committee

b)         To consider the recommendations from the Personnel Committee extraordinary meeting held on 5^th April 2012

____________________________________________________________________

Minutes of the Meeting of St Just in Roseland Parish Council held in the Parish Millennium Rooms, St Mawes on Monday 5^th March 2012. The Meeting commenced at 7pm.

Councillors Present:

The Chairman Cllr. A. K. Warren, Cllrs. R. G. Baylis, J. Benney, A. M. Chart, B. Chenoweth, G. Chenoweth, P. Farmiloe, R.E. Giles, P. Teague and C. Williams

Also present:

S. Penhaligon (Clerk), S. Batkin (Assistant Clerk), 2 members of the public

1.         Apologies for absence: - Cllr. P. J. Salter, Cornwall Councillor J. German

2.         a) Declaration of Interest: - None

.           b) Of gifts to the value of more than £25. – None

3.         Open Period - Public Participation – None

4.         Confirmation of the minutes of the Parish Council Meeting held on 6^th February 2012

The Clerk asked members to amend page 3 item 10(a) income received from £5,367.38 to £5,506.38. The Council RESOLVED, by a show of hands, that the previously circulated minutes be approved and they were duly signed by the Chairman.

5.         Matters arising from the Minutes not on the Agenda – for report only

Archive matters           - outstanding

a)         Registration of the Permissive Path to Recreation Ground with the Land Registry

Ongoing

b)         Notice board in Polvarth Road

The Clerk reported that the daughter of the late owner of the property has replied to her letter advising that it is hoped to complete the sale of the property in the next month and that it will be best to let the new owner decide about locating a notice board in the grounds of the property.

6.         Report from the Clerk

The Clerk reported on the following items: The Parish Council meeting on the 2^nd April will be held at St Just Institute. The abandoned boat and the fly tipping have been removed from the car park. The hole in the roof of St Mawes public conveniences roof has been repaired. South West Water has repaired the water leak in the car park which they believe to be the source of water coming though the tarmac at the entrance to the car park. There have been several reports of dog fouling, the Chairman asked the Clerk to put an article in the Roseland Magazine pointing out that this is a finable offence.

The Clerk and the Assistant Clerk sought the guidance of the Parish Council on the following work items. The gulley in the car park needs to be flushed out by Pellows, all in agreement. Cornwall Council has been sent a schedule to work for relocating the tie up rings on the sea wall at Tavern Beach, no response has been forthcoming. All in agreement that the work should be carried out before the start of the season and that best endeavours have been taken to comply with the requirements of Cornwall Council.

7.         Report from Devon and Cornwall Constabulary

The Clerk read the report from Devon and Cornwall Constabulary. There have been five calls to the police and one reported crime which is a burglary at St Mawes Castle.

8.         Report from Cornwall Councillor – No report.

9.         Report from Councillors as representatives of other Committees

Cllr. Warren – Truro and Roseland Community Network

Inspector Richards of Devon and Cornwall Constabulary gave a report about the current levels of policing in the network area and his concerns about the low level of resources. Steve Havers of Cornwall Council led an informative discussion about neighbourhood plans and the core strategy consultation.

The Chairman consulted with Councillors to allow a member of the public to speak. All in agreement.

Ms Alderson, owner of Little House Windmill Hill St Just in Roseland, spoke about amendments made to the plans for the proposed extension at Little House following the site visit and the representations made by neighbours.

AGENDA ITEMS – for discussion/decisions

The Chairman consulted with Councillors to allow standing orders to be lifted in order to bring forward item 12. Planning. All in agreement.

12.        Planning – report for circulation with the agenda

a)   To consider the meetings of the Planning Committee held in the period 31^st January to 27^th February.

Following consideration at the Planning Committee meeting on Monday the 27^th February it was unanimously resolved to object to PA11/008101 erection of extension at Little House, Windmill Hill on the grounds that in its current form this is an unneighbourly scheme that will harm the amenity of neighbouring properties by overlooking, loss of privacy and disturbance from noise.

Following the Planning Committee meeting revised plans were received and considered by the Parish Council at item 12 b) on this agenda.

b)    The Council considered the following planning applications:

55.        00801 Little House, Windmill Hill, St Just in Roseland Erection of extension

Following a discussion of the revised plans and the relocation of the staircase Cllr. Giles proposed objection to the revised plan in the present form as the scheme is unneighbourly and does not address the issue of overlooking. The views of the case officer should be sought on reducing the depth of the terrace to be in line with the neighbouring property, line of obscured glazing as shown on the revised plan. Seconded by Cllr. Benney. All in favour. RESOLVED by the Council.

56.        00769 11 Polvarth Estate Erection of extension Considered by Cllrs Chart, Giles and Salter. No objections and support for the proposed scheme.

c)         To note the decisions of the Planning Authority

33.        07642 Barn at Messack House. Conversion and alteration of redundant agricultural building to form dwelling to be used for holiday letting purposes, with associated works. Cornwall Council’s Central Sub Area Planning Committee resolved to refuse the application on the reason that the proposed scheme would unacceptably harm the character and appearance of the Heritage Coast and the Area of Outstanding Natural Beauty.

47.        10043 Porthcuel Trelawney Road Proposed ground and first floor extensions and remodelling of Porthcuel (resubmission) Approved.

50.        10525 Jims Cottage 3A Carrick Way Certificate of lawfulness for existing use to allow unrestricted occupancy of Jims Cottage Approved.

51.        09509 Land Adjoining Trevinnick Meadow Portscatho Demolition of existing garage and erection of proposed stable block and farm building Approved.

52         09270 Brackley Cottage 2 Kings Road Single storey rear extension. Approved.

d)         To note planning correspondence received.

Notice of confirmation of tree preservation order – Freshwater Lane No2

The TPO, originally notified on the 5^th October 2011, is confirmed as of 13^th February 2012. The area covered comprises specific trees on the boundary of Tideover and Trehale and along the boundary of Green Waters and Varth. (Ref: Freshwater Lane St Mawes No2)

Letter from Mr. M. Brunton Chairman of CPRE Cornwall.

Mr. Brunton has written to all town/parish councils giving the CPRE’s position on the national planning framework and the core strategy and highlighting significant concerns over the potential threat to the rural environment and landscape. The annual CPRE membership for town and parish council’s is £29.00.

10.        Accounts and Finance

a)         To approve the payments of accounts (Appendix 1)

Total cheques numbered 5559 to 5568 for approval and signature at the meeting

£ 3,724.00

Total cheques numbered 5551 to 5558 paid since last meeting for ratification

£ 3,366.91

Direct Debits/Standing Orders shown as paid in February

£ 244.67

Income shown as received during February

£ 8,088.52

Approval of the payments of accounts proposed by Cllr. G. Chenoweth and seconded by Cllr. Chart

All in favour. The Council RESOLVED to approve payments of accounts.

b)         To consider a donation to the St Mawes Diamond Jubilee Fund

Cllr. Giles proposed a donation of £1,000 to the St Mawes Diamond Jubilee Fund and the purchase of 100 commemorative mugs to be presented to the children of the parish. Seconded by Cllr. Williams. All in favour. RESOLVED by the Council.

c)         To further consider the quotations from SSE Contracting regarding lighting maintenance proposals

Cllr. Baylis summarised the final quotation of £31,637 for the work required to bring the parish street lighting up to the standard required for adoption by Cornwall Council and the savings to be made by handing over this responsibility. Cllr Baylis proposed that the Council should go forward with the work at £31,637 to bring the street lighting up to the standard for adoption, with the understanding that councillors are happy with the style of the replacement lights and confirmation from Cornwall Council that no additional lights will be installed without the agreement of the Parish Council. Seconded by Cllr. Chart. All in favour. RESOLVED by the Council. It was noted that the electricity supply costs will be met by the parish up until the time the transfer to Cornwall Council is complete.

d)         To consider the new Cornwall Council Service Level Agreement in Parking Services

Having reviewed the 2012/13 service level agreement Cllr. Baylis recommended acceptance and proposed that the Chairman sign the agreement on behalf of the Council prior to the next parish council meeting. Seconded by Cllr. Giles. All in favour. RESOLVED by the Council;

e)         To consider a request from St Mawes Recreation Ground Committee to purchase play equipment

Cllr. Baylis proposed the payment of the invoice for £6,758 net as presented by the Recreation Ground Committee, seconded by Cllr. Farmiloe. All in favour. RESOLVED by the Council.

f)          To note the Section 137 limit per elector for 2012/13

The Council noted that the 2012/13 allowance for S137 expenditure is £6.80 per elector.

g)         To note the increase in South West Sweepers charges from 1st April 2012

The Council noted the increase in the hourly charge of £3, the hourly rate from 1^st April 2012 being £43.

11.        Planning – This item was considered earlier in the agenda

12.        Millennium Rooms Management Committee

            To consider the recommendations from The Millennium Rooms Management Committee from the meeting of 2nd March 2012

The meeting of the 2^nd March has been postponed until the 16^th March. A report will be made at the next parish council meeting.

13.        Car Park

a)          To consider monthly income

Pay & Display

        Pay & Display

Permits

Permits Cumulative

Total

Monthly

Cumulative

Monthly

Cumulative

Feb 11

2,798.6

137,198.05

0.00

11,900.62

149,098.67

Feb -12

3,830.16

148,178.91

0.00

12,943.70

161,122.61

February 2011 comparable with February 2012

Up

1031.56

10,980.86

1,043.08

12,023.94

b)         To consider the quotation for relining St Mawes Car Park

Cllr Giles proposed accepting the quote of £735.60 net from DA Giles for re lining work in St Mawes car park. Seconded by Cllr. Chart. All in favour, RESOLVED by the Council.

c)         To consider the quotation for surface maintenance in St Mawes Car Park

Cllr. Giles proposed accepting the quote of £800 from H Cooper for surface maintenance in St Mawes car park. Seconded by Cllr. Williams. All in favour. RESOLVED by the Council.

14.        Public Toilets

a)         To further consider the future financing of St Just Church Public Conveniences

Meeting held with the PCC on 1st March

The Parochial Church Council is reviewing the options as presented by representatives from Cornwall Council and the Parish Council at the meeting of the 1^st March and will consider if it is feasible for the PCC to take on the public conveniences at St Just Church.

b)         To further consider the future financing of the increased cleansing costs of St Mawes     Public Conveniences

The Clerk reported that she has received a letter from Cornwall Council outlining the county wide position on the ongoing public conveniences review and is expecting a date for a Roseland Cluster meeting for local discussions.

15.        Procedures for Parish Council meetings

            To further consider the procedures for Parish Council meetings

The Assistant Clerk apologised for the delay and asked that this matter be deferred to a future meeting, this was agreed by the Chairman.

16.        Cornwall Council’s Core Strategy Public Consultation

            To further consider the Parish Council’s response to the Public Consultation

The Chairman reported that the Parish Council’s response had been submitted by the deadline and is available to view on the core strategy consultation web page.

17.        Local Government Finance Bill

To consider lobbying Members of Parliament in support of NALC’s calling for measures in the Local Government Finance Bill to localise business rates to go even further to reflect and incentivise the key role of local parish and town councils in supporting economic and business growth.

Following a discussion of the level of understanding needed to formulate a reasoned response Cllr. Chart proposed not responding to the request from NALC to lobby the Member of Parliament. Seconded by Cllr. Baylis. 9 in favour and 1 against. RESOLVED by the Council.

18.        Correspondence (information only)

The Council noted a number of items of correspondence. It was agreed that a response will be made to Cornwall Rural Community Council’s community plan impact survey.

19.       Staffing Matters

a)      To consider the report and recommendations from the Personnel Committee

The Personnel Committee has not met during February.

b) To note the decision regarding Local Government pay 2012 by the National Joint   Council

No pay offer for 2012/13.

The Council noted the decision of the NJCC that there will be no pay award for 2012/13

Date of next meeting:   To be held on Monday 2^nd April at 7pm in St Just Institute, St Just in Roseland

Items for the next agenda -

There being no further business, the meeting closed at 9:30 pm

Signed………………………………………Chairman

Date…………………………

          ____________________________________________________________________

Minutes of the Meeting of St Just in Roseland Parish Council held in the Parish Millennium Rooms, St Mawes on Monday 5^th March 2012. The Meeting commenced at 7pm.

Councillors Present:

The Chairman Cllr. A. K. Warren, Cllrs. R. G. Baylis, J. Benney, A. M. Chart, B. Chenoweth,             G. Chenoweth, P. Farmiloe, R.E. Giles, P. Teague and C. Williams

Also present:

S. Penhaligon (Clerk), S. Batkin (Assistant Clerk), 2 members of the public

1.         Apologies for absence: - Cllr. P. J. Salter, Cornwall Councillor J. German

2.         a) Declaration of Interest: - None

.           b) Of gifts to the value of more than £25. – None

3.         Open Period - Public Participation – None

4.         Confirmation of the minutes of the Parish Council Meeting held on 6^th February 2012

The Clerk asked members to amend page 3 item 10(a) income received from £5,367.38 to £5,506.38. The Council RESOLVED, by a show of hands, that the previously circulated minutes be approved and they were duly signed by the Chairman.

5.         Matters arising from the Minutes not on the Agenda – for report only

Archive matters - outstanding

a)         Registration of the Permissive Path to Recreation Ground with the Land Registry

Ongoing

b)         Notice board in Polvarth Road

The Clerk reported that the daughter of the late owner of the property has replied to her letter advising that it is hoped to complete the sale of the property in the next month and that it will be best to let the new owner decide about locating a notice board in the grounds of the property.

6.         Report from the Clerk

The Clerk reported on the following items: The Parish Council meeting on the 2^nd April will be held at St Just Institute. The abandoned boat and the fly tipping have been removed from the car park. The hole in the roof of St Mawes pubic conveniences roof has been repaired. South West Water has repaired the water leak in the car park which they believe to be the source of water coming though the tarmac at the entrance to the car park. There have been several reports of dog fouling, the Chairman asked the Clerk to put an article in the Roseland Magazine pointing out that this is a finable offence.

The Clerk and the Assistant Clerk sought the guidance of the Parish Council on the following work items. The gulley in the car park needs to be flushed out by Pellows, all in agreement. Cornwall Council has been sent a schedule to work for relocating the tie up rings on the sea wall at Tavern Beach, no response has been forthcoming. All in agreement that the work should be carried out before the start of the season and that best endeavours have been taken to comply with the requirements of Cornwall Council.

7.         Report from Devon and Cornwall Constabulary

The Clerk read the report from Devon and Cornwall Constabulary. There have been five calls to the police and one reported crime which is a burglary at St Mawes Castle.

8.         Report from Cornwall Councillor – No report.

9.         Report from Councillors as representatives of other Committees

Cllr. Warren – Truro and Roseland Community Network

Inspector Richards of Devon and Cornwall Constabulary gave a report about the current levels of policing in the network area and his concerns about the low level of resources. Steve Havers of Cornwall Council led an informative discussion about neighbourhood plans and the core strategy consultation.

The Chairman consulted with Councillors to allow a member of the public to speak. All in agreement.

Ms Alderson, owner of Little House Windmill Hill St Just in Roseland, spoke about amendments made to the plans for the proposed extension at Little House following the site visit and the representations made by neighbours.

AGENDA ITEMS – for discussion/decisions

The Chairman consulted with Councillors to allow standing orders to be lifted in order to bring forward item 12. Planning. All in agreement.

12.        Planning – report for circulation with the agenda

a)   To consider the meetings of the Planning Committee held in the period 31^st January to 27^th February.

Following consideration at the Planning Committee meeting on Monday the 27^th February it was unanimously resolved to object to PA11/008101 erection of extension at Little House, Windmill Hill on the grounds that in its current form this is an unneighbourly scheme that will harm the amenity of neighbouring properties by overlooking, loss of privacy and disturbance from noise.

Following the Planning Committee meeting revised plans were received and considered by the Parish Council at item 12 b) on this agenda.

b)    The Council considered the following planning applications:

55.        00801 Little House, Windmill Hill, St Just in Roseland Erection of extension

Following a discussion of the revised plans and the relocation of the staircase Cllr. Giles proposed objection to the revised plan in the present form as the scheme is unneighbourly and does not address the issue of overlooking. The views of the case officer should be sought on reducing the depth of the terrace to be in line with the neighbouring property, line of obscured glazing as shown on the revised plan. Seconded by Cllr. Benney. All in favour. RESOLVED by the Council.

56.        00769 11 Polvarth Estate Erection of extension Considered by Cllrs Chart, Giles and Salter. No objections and support for the proposed scheme.

c)         To note the decisions of the Planning Authority

33.        07642 Barn at Messack House. Conversion and alteration of redundant agricultural building to form dwelling to be used for holiday letting purposes, with associated works. Cornwall Council’s Central Sub Area Planning Committee resolved to refuse the application on the reason that the proposed scheme would unacceptably harm the character and appearance of the Heritage Coast and the Area of Outstanding Natural Beauty.

47.        10043 Porthcuel Trelawney Road Proposed ground and first floor extensions and remodelling of Porthcuel (resubmission) Approved.

50.        10525 Jims Cottage 3A Carrick Way Certificate of lawfulness for existing use to allow unrestricted occupancy of Jims Cottage Approved.

51.        09509 Land Adjoining Trevinnick Meadow Portscatho Demolition of existing garage and erection of proposed stable block and farm building Approved.

52         09270 Brackley Cottage 2 Kings Road Single storey rear extension. Approved.

d)         To note planning correspondence received.

Notice of confirmation of tree preservation order – Freshwater Lane No2

The TPO, originally notified on the 5^th October 2011, is confirmed as of 13^th February 2012. The area covered comprises specific trees on the boundary of Tideover and Trehale and along the boundary of Green Waters and Varth. (Ref: Freshwater Lane St Mawes No2)

Letter from Mr. M. Brunton Chairman of CPRE Cornwall.

Mr. Brunton has written to all town/parish councils giving the CPRE’s position on the national planning framework and the core strategy and highlighting significant concerns over the potential threat to the rural environment and landscape. The annual CPRE membership for town and parish council’s is £29.00.

10.        Accounts and Finance

a)         To approve the payments of accounts (Appendix 1)

Total cheques numbered 5559 to 5568 for approval and signature at the meeting

£ 3,724.00

Total cheques numbered 5551 to 5558 paid since last meeting for ratification

£ 3,366.91

Direct Debits/Standing Orders shown as paid in February

£ 244.67

Income shown as received during February

£ 8,088.52

Approval of the payments of accounts proposed by Cllr. G. Chenoweth and seconded by Cllr. Chart

All in favour. The Council RESOLVED to approve payments of accounts.

b)         To consider a donation to the St Mawes Diamond Jubilee Fund

Cllr. Giles proposed a donation of £1,000 to the St Mawes Diamond Jubilee Fund and the purchase of 100 commemorative mugs to be presented to the children of the parish. Seconded by Cllr. Williams. All in favour. RESOLVED by the Council.

c)         To further consider the quotations from SSE Contracting regarding lighting maintenance proposals

Cllr. Baylis summarised the final quotation of £31,637 for the work required to bring the parish street lighting up to the standard required for adoption by Cornwall Council and the savings to be made by handing over this responsibility. Cllr Baylis proposed that the Council should go forward with the work at £31,637 to bring the street lighting up to the standard for adoption, with the understanding that councillors are happy with the style of the replacement lights and confirmation from Cornwall Council that no additional lights will be installed without the agreement of the Parish Council. Seconded by Cllr. Chart. All in favour. RESOLVED by the Council. It was noted that the electricity supply costs will be met by the parish up until the time the transfer to Cornwall Council is complete.

d)         To consider the new Cornwall Council Service Level Agreement in Parking Services

Having reviewed the 2012/13 service level agreement Cllr. Baylis recommended acceptance and proposed that the Chairman sign the agreement on behalf of the Council prior to the next parish council meeting. Seconded by Cllr. Giles. All in favour. RESOLVED by the Council;

e)         To consider a request from St Mawes Recreation Ground Committee to purchase play equipment

Cllr. Baylis proposed the payment of the invoice for £6,758 net as presented by the Recreation Ground Committee, seconded by Cllr. Farmiloe. All in favour. RESOLVED by the Council.

f)          To note the Section 137 limit per elector for 2012/13

The Council noted that the 2012/13 allowance for S137 expenditure is £6.80 per elector.

g)         To note the increase in South West Sweepers charges from 1st April 2012

The Council noted the increase in the hourly charge of £3, the hourly rate from 1^st April 2012 being £43.

11.        Planning – This item was considered earlier in the agenda

12.        Millennium Rooms Management Committee

            To consider the recommendations from The Millennium Rooms Management Committee from the meeting of 2nd March 2012

The meeting of the 2^nd March has been postponed until the 16^th March. A report will be made at the next parish council meeting.

13.        Car Park

a)          To consider monthly income

Pay & Display

           Pay & Display

Permits

Permits Cumulative

Total

Monthly

Cumulative

Monthly

Cumulative

Feb 11

2,798.6

137,198.05

0.00

11,900.62

149,098.67

Feb -12

3,830.16

148,178.91

0.00

12,943.70

161,122.61

February 2011 comparable with February 2012

Up

1031.56

10,980.86

1,043.08

12,023.94

b)         To consider the quotation for relining St Mawes Car Park

Cllr Giles proposed accepting the quote of £735.60 net from DA Giles for re lining work in St Mawes car park. Seconded by Cllr. Chart. All in favour, RESOLVED by the Council.

c)         To consider the quotation for surface maintenance in St Mawes Car Park

Cllr. Giles proposed accepting the quote of £800 from H Cooper for surface maintenance in St Mawes car park. Seconded by Cllr. Williams. All in favour. RESOLVED by the Council.

14.        Public Toilets

a)         To further consider the future financing of St Just Church Public Conveniences

Meeting held with the PCC on 1st March

The Parochial Church Council is reviewing the options as presented by representatives from Cornwall Council and the Parish Council at the meeting of the 1^st March and will consider if it is feasible for the PCC to take on the public conveniences at St Just Church.

b)         To further consider the future financing of the increased cleansing costs of St Mawes     Public Conveniences

The Clerk reported that she has received a letter from Cornwall Council outlining the county wide position on the ongoing public conveniences review and is expecting a date for a Roseland Cluster meeting for local discussions.

15.        Procedures for Parish Council meetings

            To further consider the procedures for Parish Council meetings

The Assistant Clerk apologised for the delay and asked that this matter be deferred to a future meeting, this was agreed by the Chairman.

16.        Cornwall Council’s Core Strategy Public Consultation

            To further consider the Parish Council’s response to the Public Consultation

The Chairman reported that the Parish Council’s response had been submitted by the deadline and is available to view on the core strategy consultation web page.

17.        Local Government Finance Bill

To consider lobbying Members of Parliament in support of NALC’s calling for measures in the Local Government Finance Bill to localise business rates to go even further to reflect and incentivise the key role of local parish and town councils in supporting economic and business growth.

Following a discussion of the level of understanding needed to formulate a reasoned response Cllr. Chart proposed not responding to the request from NALC to lobby the Member of Parliament. Seconded by Cllr. Baylis. 9 in favour and 1 against. RESOLVED by the Council.

18.        Correspondence (information only)

The Council noted a number of items of correspondence. It was agreed that a response will be made to Cornwall Rural Community Council’s community plan impact survey.

19.       Staffing Matters

a)      To consider the report and recommendations from the Personnel Committee

The Personnel Committee has not met during February.

b) To note the decision regarding Local Government pay 2012 by the National Joint Council

No pay offer for 2012/13.

The Council noted the decision of the NJCC that there will be no pay award for 2012/13

Date of next meeting:   To be held on Monday 2^nd April at 7pm in St Just Institute, St Just in Roseland

Items for the next agenda -

There being no further business, the meeting closed at 9:30 pm

Signed………………………………………Chairman

Date…………………………

_________________________________________________________

Minutes of the Meeting of St Just in Roseland Parish Council held in the Parish Millennium Rooms, St Mawes on Monday 6^th February 2012. The Meeting commenced at 7pm.

Councillors Present:

The Chairman Cllr. A. K. Warren, Cllrs. R. G. Baylis, J. Benney, A. M. Chart, B. Chenoweth,             G. Chenoweth, P. Farmiloe, R.E. Giles, P. J. Salter, P. Teague and C. Williams

Also present:

Cornwall Councillor J. German, S. Penhaligon (Clerk), S. Batkin (Assistant Clerk), 1 member of the public

1.         Apologies for absence: - None

2.        a) Declaration of Interest: - None

.           b) Of gifts to the value of more than £25. – None

3.         Open Period - Public Participation – None

4.         Confirmation of the minutes of the Parish Council Meeting held on 9^th January 2012

The Council RESOLVED, by a show of hands,that the previously circulated minutes be approved and they were duly signed by the Chairman.

5.         Matters arising from the Minutes not on the Agenda – for report only

a)         Registration of the Permissive Path to Recreation Ground with the Land Registry

This matter is ongoing with the solicitor who is trying to ascertain the ownership of the path.

b)         Notice board in Polvarth Road

The Clerk is awaiting a response from the representatives of the late owner’s estate.

c)         Tavern slipway boat storage

The Council instructed that the Assistant Clerk arrange for the parish council’s handyman to undertake the work to move the anchor rings in the wall at Tavern slipway. The abandoned boat and launching trolley have been duly advertised, therefore the Council instructed Cllr. Baylis to arrange for the sale of the launching trolley and the Clerk to arrange for the collection of the boat for disposal.

6.         Report from the Clerk

The Clerk has received confirmation from Cornwall Council’s Neighbourhood Steward that the damaged fence at Mill Hill will be repaired when there are workmen in the area. Work is underway to trim vegetation in The Square, St Just, and along the boundary of St Just Lane car park. Cornwall Council’s Highways Department have been notified of the damage to the surface of the main road in the area of The Square, St Just, thought to have been caused by contractors carrying out work in the area. The Clerk is arranging for the urgent repair of the water leak in the entrance to St Mawes car park but is being frustrated by conflicting information from South West Water. The Clerk is insisting that the repairs must be carried out and the matter of ownership resolved at later date. Notice has been received of the Cornwall Association of Local Council’s AGM on February 29th at 7.30pm at County Hall.

7.         Report from Devon and Cornwall Constabulary – None received

8.         Report from Cornwall Councillor

Cornwall Cllr. German congratulated the team at the Roseland Visitor Centre for the very successful inaugural meeting of the RVC members group and the map launch.

9.         Report from Councillors as representatives of other Committee

Truro and Roseland Community Network – Cllr. Salter and the Assistant Clerk

It was agreed that the network should continue to meet in its current format and that a chairman should be elected from the town/parish councils for an annual term.

AGENDA ITEMS – for discussion/decisions

The Chairman consulted with Councillors to allow standing orders to be lifted in order to bring forward item 12. Planning. All in agreement.

12.       Planning

a)   To consider the meetings of the Planning Committee held in the period 4^th January to 30^th January. - There were no meetings in this period

b)    The Council considered the following planning applications:

Following an indication that a member of the public wished to ask a question the Chairman adjourned the meeting.

The meeting was resumed.

33.        07642 Barn at Messack House. Conversion and alteration of redundant agricultural building to form dwelling to be used for holiday letting purposes, with associated works. The Council agreed that Cllr. Warren should speak on behalf of the Parish Council objecting to the proposal at Cornwall Council’s Central Sub Area Planning Committee at the meeting on the 15^th February 2012.

47.        10043 Porthcuel Trelawney Road. Proposed ground and first floor extensions and remodelling of Porthcuel (resubmission). Following a review of the planning officer’s recommendation to approve the planning application the Parish Council maintained its objections to the proposal but agreed to accept the decision of the planning officer.

50.        10525 Jims Cottage 3A Carrick Way. Certificate of lawfulness for existing use to allow unrestricted occupancy of Jims Cottage. Considered by Cllrs, Benney, Giles, Salter. No objection

51.        09509 Land Adjoining Trevinnick Meadow Portscatho. Demolition of existing garage and erection of proposed stable block and farm building. Considered by Cllrs. G. Chenoweth, Teague, Warren. No objection

52.        09270 Brackley Cottage 2 Kings Road. Single storey rear extension. Considered by Cllrs. Farmiloe, Giles, Salter. No objection

53.        00174 Windrush St Austell Row. Extension of time of PA31/2163/08/R for replacement dwelling approved on 13/02/2009. The Council instructed the Assistant Clerk respond to the consultation that: - The Council maintains its original objections to the application PA31/2163/08R. The Parish Council acknowledges the application for an extension of time on the assurance that there is no change to the scheme as agreed in the original permission. The Parish Council requests that it is kept informed of any changes to the plans as permitted in PA31/2163/08R.

54.        00154 Carwarthen Farm St Just In Roseland. Certificate of lawfulness application for the existing use of land for the stationing of a mobile home for residential purposes. Considered by Cllrs. G. Chenoweth, Teague, Warren. No objection.

c)         To note the decisions of the Planning Authority

40.        08593 and 08592 Lislee, Tredenham Road. To replace single storey utility room located on north-west rear/side of property with new and extended single storey utility room . Approved

45.        09677 and 09580 8 Lower Castle Road. Consent for replacement summerhouse studio annexe providing overspill/ancillary accommodation to dwelling with associated garden landscape works, Approved with 3 conditions.

46.        10084 Land Adjacent Peneglos Riviera Lane. The erection of a single storey timber summerhouse. Approved with 2 conditions.

49.        10486 Braganza Grove Hill. Crown reduce 2 Sycamore trees to 9.1 metres high within the Conservation Area. Approved.

d)         To note planning correspondence received. - None

10.        Accounts and Finance

a)         To approve the payments of accounts(Appendix 1)

Total cheques numbered 5542 to 5500 for approval and signature at the meeting

£ 5,090.44

Total cheques numbered 5530 to 5541 paid since last meeting for ratification

£ 10,298.89

Direct Debits/Standing Orders shown as paid in January

£ 2,268.06

Income shown as received during January

£ 5,367.38

Approval of the payments of accounts proposed by Cllr. Chart and seconded by Cllr. Giles

All in favour. The Council RESOLVED to approve payments of accounts.

b)         To further consider the on-street enforcements in St Just and St Mawes and the speed reduction to 30mph on Upper Castle Road

Following a discussion of the revised schedule of costs, circulated at the meeting, which can be summarised as:

the possibility of future financial assistance from Cornwall Council
the possible future reduction in the costs of obtaining traffic orders
the scheme not being included in the 2012/13 budget

Cllr. Chart proposed that the work be held over due to the cost and no provision being made in the budget, seconded by Cllr. Baylis. 9 in favour, 2 abstentions. RESOLVED by the Council.

Cllr. Williams asked that the Council makes provision for the work in the next year’s (2013/14) budget.

c)         To consider the offer of a £75 sponsorship package request from the Friends of the Fal River Festival under the Local Government Act 1972 S 144, Promoting Tourism

Cllr. Giles proposed that £80 sponsorship be given to the Fal River Festival. Seconded by Cllr. Williams. All in Favour. RESOLVED by the Council.

d)         To consider the offer of EDF Energy fixed costs

Following a review of the price and terms for a three year fixed contract for energy supply from EDF, as negotiated by the Clerk, Cllr. Baylis proposed that the contract be taken up. Seconded by Cllr. B. Chenoweth. All in favour. RESOLVED by the Council.



11.        Finance Committee

a)         To consider the recommendations from the Finance Committee regarding the tenders for the Maintenance Contracts – Footpaths, grass cutting and weed spraying and Bohella Bank

The tenders were duly opened and scrutinised prior to the meeting by Cllr. Warren Chairman of the Council, Cllr. Baylis, Chairman of the Finance Committee and the Clerk. A summary of the tender responses was circulated at the meeting. After consideration of the tenders and taking into account price and value Cllr. Baylis proposed that the following maintenance contracts be awarded for 2012-15

Weed spraying – Ben Taylor

Grass Cutting – Glyn Tucker
Footpath Maintenance - Luke Dunstone
Bohella Bank - Luke Dunstone

Seconded by Cllr. Giles. All in favour and RESOLVED by the Council.

Cllr. Giles thanked Cllr. Baylis, Cllr. Warren and the Clerk for their work on behalf of the Council. The Chairman asked that a letter of thanks be sent to Mr. D. R. Johns to mark his retirement.

b)         To further consider the quotations from SSE Contracting regarding lighting maintenance proposals

Cllr. Baylis explained the three options for the future supply and maintenance for the 41 street lights for which the parish council is responsible. Cllr. Baylis asked councillors give further consideration to his report and look at examples of the proposed street lights with a view to making a decision at the next meeting. Cllr. Salter asked that it be noted that he supports the transfer of the lights to Cornwall Council as he will not be attending the next meeting.

12. Planning – This item was moved forward in the agenda

13.        Millennium Rooms Management Committee

Cllr. Williams reported a very successful event to mark the launch of the Roseland Visitors Centre (RVC) members group and the, map thanks to the excellent work of the Roseland Visitor Centre Manager, Assistant Manager and supporters. Changes to storage arrangements have been agreed with leaseholders that will allow the creation of a temporary office. It has been decided no to create a doorway into the storeroom from the RVC due to the costs of moving the electric boxes.

14.        Car Park

a)          To consider monthly income

Pay & Display

           Pay & Display

Permits

Permits Cumulative

Total

Monthly

Cumulative

Monthly

Cumulative

Jan-11

1,645.10

134,399.45

0.00

11,900.62

146,300.07

Jan-12

1,884.55

144,209.75

0.00

12,943.70

157,153.45

January 2011 comparable with January 2012

Up

239.45

9,810.30

1,043.08

10,853.38

b)         To consider the recommendations from the Car Park Committee meeting held on 22nd January 2012 Appendix 2

Following discussion of the recommendations made by the Car Park Committee in the meeting of the 22^nd January 2012, Cllr. Giles proposed that the Parish Council endorsed the recommendations as given below (references to minutes of Car Park Committee meeting).

9. That the parking charges remain unchanged for the next financial year

11. That quotations are obtained for maintenance to St Mawes car park, to include patching and lining as detailed in the minutes of the meeting

14. Not to look at installing CCTV at this present time

Seconded by Cllr. Salter. All in favour. RESOLVED by the Council.

The Parish Council noted the following actions that are ongoing and for report back to a future meeting:

5c)Temporary repairs have been made to the pipe from Place Road but a permanent fix is required

7. A second draft of the committee’s constitution has been prepared and will be circulated

8. A second draft of the St Mawes and St Just Lane car park risk assessments has been prepared and will be circulated

13. Procedures for the car park offices are in the process of being drawn up and will be circulated

The following item was not on the agenda but was noted by the Council to allow action to be taken.

Cllr. Baylis reported that he has been notified by Cornwall Council of a reduced hourly charge for the civil enforcement service. Cllr. Baylis sought the view of the Council on keeping the programme of visits the same as in 2011 and having a new service level agreement drawn up. The Council was in agreement that Cllr. Baylis should take this matter forward as described.

15.        Housing Group

To consider the feedback from the Housing Group meeting held on 30th January 2012

The Council welcomed the opportunity for early engagement with agents for the potential housing schemes in St Mawes and St Just and instructed the Assistant Clerk to forward a summary of the Council’s comments and concerns to the agents.

16.        Public Toilets

a)         To further consider the future financing of the fixed costs and cleansing costs of St Just Church Public Conveniences from 1^st April 2012

Cornwall Council has confirmed that funding for fixed costs and cleansing costs of St Just Church Public Conveniences will stop from 1^st April 2012 but there will be a short transition period whilst assets are transferred from Cornwall Council. A working group of representatives from the parish council and the church will continue to meet with Cornwall Council to develop options for keeping the toilets open. The Parochial Church Council working group will report back to a future meeting.

b)         To further consider the future financing of the increased cleansing costs of St Mawes     Public Conveniences from April 1^st 2012

Investigations are underway to look at ways of managing the costs of cleansing such as by pooling resources for a geographical area.

17.        Procedures for Parish Council meetings

            To further consider the procedures for Parish Council meetings

This item is deferred until a future meeting.



18.        Cornwall Council’s Core Strategy Public Consultation

            To further consider the Parish Council’s response to the Public Consultation

The Chairman asked councillors to review the documents currently in circulation and pass their comments back to the clerk’s office for collation and review prior to a response being made to Cornwall Council by the deadline of Friday 2^nd March.

19.        St Just signage

To consider funding a name sign to be erected in St Just Square

Cornwall Council will be installing nameplates to mark the locations Windmill Hill and Trethewell. Investigations by Cornwall Council show that The Square is not an official address and as such no nameplate can be installed by Cornwall Council. Discussions took place about installing a local sign but there was no will to move forward with this suggestion.

20.        Cornwall in Bloom

            To consider entering Cornwall in Bloom

The Chairman asked the Clerk to circulate information about this event to the relevant parish groups.

21.        Correspondence (information only)

The Council noted a number of items of correspondence, there were no actions arising.

22.        Staffing Matters

a)To consider the report and recommendations from the Personnel Committee Appendix 3

The Chairman of the Personnel Committee summarised the minutes of the Personnel Committee meeting of the 9^th January, previously circulated, and reported that procedures are being developed for staff appraisals.

b)          To further consider a replacement Member to the Personnel Committee

Cllr. Warren proposed that Cllr. B. Chenoweth become a member of the Personnel Committee, seconded by Cllr. Farmiloe. All in favour. RESOLVED by the Council.

Date of next meeting:   To be held onMonday 5^th March commencing at 7pm in the Millennium Rooms St Mawes

Items for the next agenda -

Street lighting supply and maintenance proposals

There being no further business, the meeting closed at 10:10pm

Signed………………………………………Chairman

Date…………………………

        ____________________________________________________________________

Minutes of the Meeting of St Just in Roseland Parish Council held in the Parish Millennium Rooms, St Mawes on Monday 9^th January 2012. The Meeting commenced at 7pm.

Councillors Present:

The Chairman Cllr. A. K. Warren, Cllrs. R. G. Baylis, J. Benney, A. M. Chart, B. Chenoweth, G. Chenoweth, P. Farmiloe, R.E. Giles, P. J. Salter, P. Teague and C. Williams

Also present:

Cornwall Councillor J. German, S. Penhaligon (Clerk), S. Batkin (Assistant Clerk), 1 member of the public and K. Middleton (West Briton)

1.         Apologies for absence: -. None

2.        a) Declaration of Interest: - None

.           b) Of gifts to the value of more than £25. – None

3.         Open Period - Public Participation

Mrs. H. Fyfe-Smith spoke about the planning application at her property, Porthcuel. Mrs. Fyfe-Smith advised the meeting that she is a permanent resident with a strong commitment to Cornwall and St. Mawes. The proposed alterations will provide additional family accommodation over holiday periods, there is insufficient accommodation in the existing bungalow. The proposed site coverage will be less than the average for Cornwall.

4.         Confirmation of the minutes of the Parish Council Meeting held on 5^th December 2011

The Council RESOLVED, by a show of hands,that the previously circulated minutes be approved, with an amendment to the numbering on page 7, and they were duly signed by the Chairman.

5.         Matters arising from the Minutes not on the Agenda – for report only

a)         Tree trimming around the boundary of St Just Lane Car Park

The Clerk has received an estimate for 6-7 hours work at a rate of £11 per hour and a transport charge of £20. As the estimate is less than £100 the Council asked the Clerk to progress the work, as agreed at the meeting of the 5^th December.

b)         Maintenance Bohella Bank

Notices have been placed advertising the vacancy for the maintenance of Bohella Bank.

c)         Maintenance Contracts – Footpaths, grass cutting and weed spraying

Information packs have been sent out in response to expressions of interest. The Finance Committee will review the responses after the closing date of 31^st January 2012.

d)         Diamond Jubilee Celebrations – 4th June 2012

The Diamond Jubilee Celebrations Committee will meet again on Thursday 19^th January.

Archive matters - outstanding

e)         Registration of the Permissive Path to Recreation Ground with the Land Registry

The Clerk has received copies of the Land Register entries for all areas apart from the permissive path from Hillhead to the Recreation Ground; this will be progressed with the solicitor.

f)          Notice board in Polvarth Road – ongoing

g)         Tavern slipway boat storage

The Clerk is to seek advice regarding any necessary permission to carry out work (relocation of the tie up rings) on the wall above Tavern slipway, which is a listed building.

h)         Quotations from SSE Contracting re Lighting Maintenance Contract proposals - ongoing

6.         Report from the Clerk

The Clerk reported several maintenance matters:- Hardcore has been put down in front of the recycling bins in St Just to alleviate the problems of users treading through mud, Cllr. Teague kindly carried out the work and the materials were provided by the members of the self-build scheme. Cllr. Giles has kindly mended the surface water pipe at the top of the car park which has been discharging a large amount of water into the car park for some time. Cornwall Council’s Highways Department is investigating the area at the bottom of the steps leading from Tredenham Road onto Summers Beach which is corroding away. The decaying seaweed on Summers Beach has been removed by a contractor. Cornwall Council will be removing items that have been fly tipped in St Mawes car park over the Christmas period. The toilets in St Mawes had to be closed for the period 6^th to 8^th February after water from a large hole in the roof collected in the light panel causing the electrics to trip. Cornwall Council will be carrying out repairs to the roof and the electrics.

The Clerk advised that the Allotment Association is to hold an open meeting on Saturday 28th January at 10.30am in the Millennium Rooms to discuss the proposed site, outline terms and conditions and to start planning for a 1st April start.

7.         Report from Devon and Cornwall Constabulary

The Clerk read out the report from the Neighbourhood Police Team.

8.         Report from Cornwall Councillor

Cornwall Cllr. German reported that Gerrans Parish Council is interested in a Roseland Cluster Meeting in February to look at Localism and Neighbourhood Planning. Cornwall Cllr. German drew attention to the forthcoming Cornwall in Bloom training.

9.         Report from Councillors as representatives of other Committee

Cllrs. B. Chenoweth, Slater and the Administrative Assistant – Pre-application training

The session was very beneficial and the Chairman asked that the notes from the meeting be circulated to the Planning Committee.

AGENDA ITEMS – for discussion/decisions

The Chairman consulted with Councillors to allow standing orders to be lifted in order to bring forward item 13. Planning. All in favour.

13.        Planning

a)         To consider the meetings of the Planning Committee held in the period 29^th November to 3rd January.

The minutes of the Planning Committee meeting were circulated with the agenda. The Planning Committee considered the planning applications PA11/09677 and 09580 8 Lower Castle Rd. Consent and Listed Building Consent for replacement summerhouse studio annexe providing overspill/ancillary accommodation to dwelling with associated garden landscape works. The decision of the Planning Committee was that there are no objections in principle to the proposal but conditions should be sought to prevent further development, the retention of the myrtle tree for screening and to maintain the finish of the annexe in sympathy with its surroundings.

b)    The Council considered the following planning applications:

46.        10084Land Adjacent Peneglos Riviera Lane. The erection of a single storey timber summerhouse. Considered by Cllrs. Baylis, Benney, Farmiloe. No objection in principle but a restriction should be sought to prevent the building being used as accommodation.

47.        10043 Porthcuel, Trelawney Road. Proposed ground and first floor extensions and remodelling of Porthcuel. The application was discussed by the full Council. After detailed discussions which can be summarised as:

The new plans are an improvement on the original submission
There are large scale properties in the area, built and proposed
Concerns remain over the size and scale of the proposal
The objections as stated for the original planning application remain unchanged

Cllr Warren proposed that the Parish Council notes the alterations to the proposal but does not feel that these overcome the Council’s previously stated concerns. Seconded by Cllr. Salter. 10 in favour and 1 abstention. RESOLVED by the Council.

48.        10097 Lislee, 16 Tredenham Road. To replace single storey utility room located on north-west rear/side of property with new and extended single storey utility room. Considered by Cllrs. Chart, Giles, Salter. No objections

49.        10486 Braganza Grove Hill. Crown reduce 2 Sycamore trees to 9.1 metres high within the Conservation Area. Considered by Cllrs. Chart, Giles, Salter. No objections

c)     To note the decisions of the Planning Authority

37.        04856 1 St Austell Row. First floor extension to rear and installation of french doors to rear. Approved.

40.        08593/2 Lislee, 16 Tredenham Road. Partial demolition of existing garage and extension to create a double garage and demolition of existing dormer to be replaced by enlarged dormer to first floor. Landscaping to front garden. Approved

41.        07938 Hotel Tresanton 27 Lower Castle Road. Extension of existing hotel restaurant. Approved.

42.        09412 Chy-Ryn Place View Road. Demolition and replacement of existing outbuilding. Approved with 2 conditions. That the outbuilding is used either for purposes incidental to the enjoyment of the existing dwelling house or as additional living accommodation in connection with and ancillary to the existing dwelling on the site and shall not be used, let or disposed of as a separate unit of accommodation. That the bathroom window must be fitted with obscured glazing.

43.        Angarrick House 09412 4 Chapel Close. Alterations to window/door fenestration on south and west elevation. Approved

44.        08728 Wild Willow Cottage Upper Castle Road. Convert existing residential garage/workshop into self-contained detached annexe to include raising of ridge height. Withdrawn.

09676 Chy Bre Trelawney Rd. 2^nd non material amendment: Change of external proposed material of lower ground floor from local stone to painted render. Ref PA31/0616/10/R. Approved.

Enforcements

Pending Consideration

00886 St Mawes Hotel Alleged construction of retaining wall in rear garden and potential formation of hotel beer garden. Site has been visited. Awaiting submission of planning application.

01308 14 Pedn Moran. Alleged non compliance with plans – high roof light chimney position, building appears wider and balcony protrudes out. Awaiting submission of planning application.

d)         To note planning correspondence received. – No items received

e)        To consider a response to Cornwall Council’s Marine Strategy

After a detailed discussion the Council noted the importance of the strategy and the sometime conflicting priorities of conservation, leisure and commercial activity that need to be addressed through the strategy. The Council is not in a position to make a detailed response. The Chairman suggested that people make their own personal opinions known and asked the Clerk to make the Harbourmaster and the Sailing Club aware of the consultation process.

Cllr. Baylis proposed a response that the Parish Council objects to any action which would endanger the commercial future of the docks. Seconded by Cllr. Chart. All in favour. RESOLVED by the Council.

10.        Accounts and Finance

a)         To approve the payments of accounts(Appendix 1)

Total cheques numbered 5509 to5529, minus cancelled cheque number 5523

for approval and signature at the meeting

£ 8,607.95

Total cheques numbered 5501 to 5508 paid since last meeting for ratification

£ 3,915.82

Direct Debits/Standing Orders shown as paid in December

£   2,016.48

Income shown as received during December

£   7,755.53

Approval of the payments of accounts proposed by Cllr. Giles and seconded by Cllr. G. Chenoweth.

All in favour. The Council RESOLVED to approve payments of accounts.

b)         To consider a donation (LGA 1972 s145) to St Anthony’s Noyse for accompanying the Carols in the Castle on 17th December 2011

Cllr. Giles proposed that £120 be donated to St Anthony’s Noyse for accompanying the Carols in the Castle. Seconded by Cllr. Williams. All in favour. RESOLVED by the Council.

c)         To note the collection from Carols in the Castle

The Council noted that £232 raised from the collection at Carols in the Castle has been given to the Recreation Ground Committee as agreed at the meeting of the 3^rd October.

d)         To further consider the On-street enforcements in St Just and St Mawes and the speed reduction to 30mph on Upper Castle Road

The Clerk reported that Cornwall Council’s Highways Engineering Design Group has confirmed that they will fund the works associated with the reduced speed limit on Upper Castle Road but not the legal costs of the Traffic Order. She is awaiting further information regarding actual costs.

11.        Housing Needs Survey

To consider the future actions arising from the Housing Need Survey and Cornwall Council’s survey of potential sites – Discussion document circulated with the agenda.

The Assistant Clerk sought guidance from the Parish Council regarding the next stages for the work, the role of the Parish Council and engagement with landowners/developers. Cllr. Giles proposed that the Planning Committee, supported by co-opted members, take the work forward and enter into preliminary discussions with landowners and developers. Seconded by Cllr. Salter. All in favour. RESOLVED by the Council. The Chairman confirmed that it was acceptable for the Clerk’s office to make contact with developers.

12.        Public Toilets

a)         The further consider the future financing of the fixed costs and cleansing costs of St Just Church Public Conveniences from 1st April 2012

b)         The further consider the future financing of the increased fixed costs of St Mawes Public Conveniences from 1st April 2012

These items were considered together.

Cornwall Council has advised that additional funding has been allocated by Cornwall Council’s Cabinet to enable further discussions and negotiations to take place. The Cabinet is due to consider the funding again on 25^th January and a meeting is being arranged between representatives of Cornwall Council, St Just Parochial Church Council and Cllr. Warren.

14.        Millennium Rooms Management Committee

To consider the recommendations from the MRMC general meetings held on 6th January 2012

The minutes of the MRMC meeting (Appendix 2) were circulated at the meeting. The Council noted the positive progress and the success of the initiatives reported in the minutes. Following discussion about proposals for the use of space in the Millennium Rooms, Cllr. Salter proposed that the Council endorsed the recommendations of the Millennium Rooms Management Committee in the minutes of the meeting of 6^th January.

that the usage of the RVC storage areas be changed, subject to the prior agreement of both the St Mawes Art Group and the St Mawes Harbour Lights Group, and that the necessary resulting building work, including an ingress into the current Art Group storage area, should be undertaken within budget

Seconded by Cllr, Chart. 9 in favour, 2 abstentions. RESOLVED by the Council.

15.        Car Park

a)          To consider monthly income

Pay & Display

           Pay & Display

Permits

Permits Cumulative

Total

Monthly

Cumulative

Monthly

Cumulative

Dec-10

1,487.30

132,754.35

122.20

11,900.62

144,654.97

Dec-11

2,345.95

142,325.20

0.00

12,943.70

155,268.90

December 2010 comparable with December 2011

Up

858.65

9,570.85

1,043.08

10,613.93

Down

-122.00

16.        Procedures for Parish Council meetings

To consider the procedures for Parish Council meetings

Following discussion about the appropriateness of the of the statutory framework for voting rights in relation to lay members of the Millennium Room Committee the Chairman asked this item be deferred to the next meeting.

17.        The Code of Recommended Practice for Local Authorities on Data Transparency

To consider the requirements of the Code of Recommended Practice for Local Authorities on Data Transparency

The Council considered the options for complying with the code of recommended practice as laid out in the Assistant Clerk’s report. (Appendix 3) The Council fully supports the principles of openness and transparency and will take reasonable action to work toward compliance taking into account the time available in the Clerk’s office. Cllr. Giles proposed that all elements of data that are immediately available, as defined in the appendix to the report, be published as an appendix to the Parish Council minutes. Seconded by Cllr. Salter. All in favour. RESOLVED by the Council.

18.        The Square, St Just

To further consider tidying up the boundary hedge in The Square, St Just

Following a meeting at the site it is acknowledged that the hedge needs tidying but that the contractor needs to be mindful of any planting carried out by residents. The Chairman asked Cllrs. Benney and Teague to liaise with the contractor and residents to discuss the cutting of the hedge and the ongoing maintenance of the boat planter.

19.        Truro and Roseland Community Network

To consider the proposal from Cornwall Council to divide the network meetings into city and rural parishes with an bi-annual or annual full network meeting

Cllr. Salter summarised the proposal to reconfigure the community network meetings and his concerns that this would diminish the value of meeting as a forum to exchange information and would create an additional unnecessary administrative overhead at a time when Cornwall Council is making savings. The Council endorsed this view and the Chairman asked that this be made known at the next community network meeting.

20.        Cornwall Council’s Core Strategy Public Consultation

To consider the Parish Council’s involvement is the public consultation

The Assistant Clerk drew councillors’ attention to the forthcoming core strategy consultation and sought the views of the Parish Council on the mechanism for making a response. The Chairman asked the documents be circulated to all councillors and a response be considered at the next meeting

21.        Correspondence (information only)

The Council noted a number of items of correspondence, there were no actions arising.

22.        Staffing Matters

a)         To consider the report and recommendations from the Personnel Committee

The Personnel Committee met on the 9^th January and minutes of the meeting will be taken to the next meeting of the Parish Council.

b)         To nominate a replacement Member to the Personnel Committee

Cllr. Warren, as Chairman of the Personnel Committee, informed the meeting that Cllr. Williams has resigned as a member of the Personnel Committee. Cllr. Warren thanked Cllr. Williams on behalf of the Parish Council for her knowledge, experience and hard work in support of the committee and her role as one of the original members. Cllr. B. Chenoweth expressed an interest in joining the committee subject to further discussion with the Chairman.

Date of next meeting:   To be held onMonday 6^th February commencing at 7pm in the Millennium Rooms St Mawes

Items for the next agenda -

Response to Cornwall Core Strategy

Procedures for meetings

There being no further business, the meeting closed at 10:15pm

Signed………………………………………Chairman

Date…………………………

St Just P.C Minutes 2011

St Just P.C Minutes 2010

AGENDA

10. Report from Devon and Cornwall Constabulary

7. Report from Devon and Cornwall Constabulary

Signed………………………………………Chairman

7. Report from Devon and Cornwall Constabulary

Signed………………………………………Chairman

7. Report from Devon and Cornwall Constabulary – None received

40. 08593 and 08592 Lislee, Tredenham Road. To replace single storey utility room located on north-west rear/side of property with new and extended single storey utility room . Approved

Signed………………………………………Chairman

7. Report from Devon and Cornwall Constabulary

Signed………………………………………Chairman